Construction Buyer

Audubon Companies•Houston, TX

8d•Onsite

About The Position

Audubon is seeking a Buyer III to work in its Houston, Texas office. The Buyer III procures equipment and bulk materials for assigned projects, ensuring purchases meet budget, project specifications, and delivery schedules. The role conducts commercial bid evaluations and prepares, issues, and administers purchase orders, typically supporting segments of broader, more complex projects.

Requirements

High school diploma or GED; a bachelor's degree in Supply Chain, Management, Logistics, or a related field is preferred, or equivalent purchasing and supply chain work experience.
Product knowledge of the materials and services being purchased, what is being built, and the supplier base.
Complete understanding of the project procurement process and terminology, commercial terms, applicable laws and regulations, the Company’s Code of Business Conduct, and other company policies and procedures.
Good understanding of economic factors affecting project costs, schedules, and profit impacts of decisions.
Progressive directly related experience with a successful track record of ensuring cost-effective, quality products and services are delivered on time to meet business requirements.
Experience with bid evaluation, purchase negotiation, and commercial recommendations.
Ability to prepare commercial bid evaluations and provide purchase recommendations.
Experience working with blueprints and engineering drawings, and ability to discuss technical requirements and specifications.
Demonstrated ability to identify new supplier sources and recommend sourcing strategies in the assigned area.
Effective communication and interpersonal skills, and ability to establish and maintain working relationships with internal colleagues and suppliers.
Close attention to detail.
Good planning and organizational skills and ability to meet deadlines.
Proficiency with procurement software, ERP software, and Microsoft Office, including Word, Excel and/or Access, and PowerPoint; ability to download, manipulate, and report data.

Nice To Haves

Bachelor’s degree in Supply Chain, Management, Logistics, or a related field.

Responsibilities

Evaluate scopes of work and review Bills of Materials to identify material and service requirements.
Identify or source suppliers and ensure timely preparation and communication of requests for quotation (RFQs).
Correspond with or interview suppliers to negotiate price, specifications, and delivery information.
Maintain hard-copy and electronic files in accordance with standard operating procedures and quality system requirements.
Develop bidder lists, prepare RFQ-specific commercial documents, and issue RFQs to suppliers.
Coordinate clarifications and revisions as required.
Conduct bid openings, prepare bid rankings and clarification requests, issue requests to selected bidders, and coordinate bidder clarification meetings.
Conduct preliminary commercial evaluations with the project team to develop strategy, select a successful bidder, and identify negotiating points.
Coordinate meetings and negotiations with selected bidders.
Finalize commercial evaluations and identify recommended suppliers.
Convert requisitions to purchase orders in accordance with procedures, work instructions, the Ethical Code of Conduct, and quality system requirements.
Enter purchase orders into the purchasing system, verify data accuracy, and issue orders to suppliers.
Record shipment and delivery details.
Investigate and respond to Accounting questions about invoices, resolve discrepancies with suppliers, and review final invoices for payment approval.
Investigate and respond to Document Control queries concerning supplier documentation.
When no dedicated Project Expediter is assigned, perform expediting activities to support on-time delivery and report delivery status for equipment, materials, and supplier documentation; update the system as necessary.
Schedule and conduct supplier meetings to negotiate and issue purchase order change orders.
Work with suppliers to ensure timely and satisfactory corrective action responses to overage, shortage, and damage issues.
Administer and negotiate supplier warranty claims through resolution and elevate issues as required.
Prepare and distribute procurement status reports for timely internal and external communication.
Recommend solutions and proposed changes as needed.
Update the Corporate Supplier database based on supplier performance.
Qualify new suppliers and ensure they meet requirements.
Use the Supplier Performance Management System to provide timely supplier feedback.
Assist in achieving annual goals and targets set by the Procurement Manager.
May assist with orienting, training, and checking the work of less experienced team members.