Buyer - Consultant Services

Institute for Defense Analyses•Alexandria, VA

46d•$68,681 - $109,890•Hybrid

About The Position

Under minimal supervision and in accordance with IDA policy and procedures, this position assists in the administration of procurement function at IDA-SAC/STPI. This position is responsible for the purchase of items, materials, and services of a technical and specialized nature. Depending upon the projects this position supports, it may be a full-time or term-appointed position.

Requirements

Bachelor’s degree in Business preferred with three years progressively responsible work experience in purchasing and negotiation procedures with defense contractors; or equivalent work experience.
Experience with Deltek Costpoint required.
Knowledge of FARs and DFARS as they apply to government contractors.
Ability to analyze data using price trend analysis and cost factoring and to apply results to current market and proposals.
Computer experience with software such as MS Excel, MS Word, as well as other Microsoft applications. Familiarity with automated reporting tools is also desirable.
Ability to work under pressure of deadlines and deal with all levels of staff and management with tact and diplomacy.
Ability to communicate effectively both orally and in writing with all levels of personnel.
Ability to obtain and maintain necessary security clearance.
US citizenship is required
Successful completion of a criminal background check is required.

Nice To Haves

Familiarity with automated reporting tools is also desirable.

Responsibilities

Reviews consultant requisitions and supporting documentation for completeness and compliance with IDA procedures. Processes consultant agreements, purchase orders, and related procurement documentation within approved signature authority.
Reviews Statements of Work (SOWs), labor categories, labor rates, independent consultant documentation, and supporting materials to ensure accuracy, completeness, and compliance with applicable procurement requirements.
Coordinates procurement actions related to consultants and professional services from intake through purchase order issuance, including communication with requestors, consultants, Accounts Payable, Security, Legal, and other internal stakeholders.
Utilizes Deltek Costpoint and other procurement systems to process requisitions, issue purchase orders, maintain procurement records, and support reporting activities.
Maintains procurement files and supporting documentation to ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and IDA policies and procedures.
Assists in the preparation, review, and administration of consultant agreements, amendments, and other procurement-related documents associated with professional services engagements.
Tracks procurement actions and follows up on outstanding documentation, approvals, onboarding requirements, and vendor setup activities to support timely processing and issuance of consultant agreements and purchase orders.
Supports high-volume consultant processing activities while maintaining accuracy, organization, and compliance with internal service level expectations and deadlines.
Keeps management informed of procurement issues, delays, and compliance concerns impacting consultant processing activities.
Performs other duties as assigned.