Buyer 2

UO HR Website•Eugene, OR

3d•Hybrid

About The Position

The Buyer 2 position provides professional buyer services and support to warehouse operations in coordination with University Housing’s Business Office and Carson Warehouse locations. This position performs daily duties related to purchasing, review of requisitions for compliance, creation of purchase orders, use of procurement cards for order placement, vendor follow-up, returns, order tracking, and inventory control. These duties will include filing purchase orders (PO) and reconciling procurement card(P-Card) transaction paperwork; providing data entry support using computerized inventory control software and/or other programs as department processes change; Sorting, organizing, and preparing products/materials for distribution; Assisting with warehouse organization by maintaining clean and safe work areas; Providing a high level of customer support with an emphasis on positive customer experiences. This position will require attention to detail, typing, data entry, filing, keeping accurate records, and coordinating paperwork flows between purchasing, warehouse, and accounting departments. The Buyer2 position will maintain records of transactions for accountability in accordance with statutory requirements, university policy, and general accounting principles and procedures. Team members are exposed to cross-training by way of inquiry, problem-solving, and general day-to-day requirements of the position. The Buyer 2 position utilizes typical warehouse equipment and assists with receiving of products/materials by checking packing lists against POs or P-card paperwork; Position assists with deliveries using box trucks or utility vehicles as needed. This is a full-time, 12-month position, and reports to the Housing Purchasing Manager. The position will work primarily from the Carson Warehouse and Justice Bean Hall Business Office.

Requirements

Two years of full-time purchasing experience which must include using purchasing practices, procedures, and techniques such as determining specifications, placing purchase orders, and processing requisitions.
A Bachelor's degree in Business Administration or a closely-related field or three more years of relevant experience.
Ability to qualify for and maintain a UO driver certification, within 30 days of employment.
Maintain a valid driver’s license throughout employment in this position.
Ability to become UO Forklift Certified within six months of employment.
Ability to make every reasonable effort to arrive at campus at their regularly scheduled times during inclement weather and/or university closures unless otherwise notified by their supervisor or manager.
Provide reliable and current contact information at all times.
Knowledge of warehouse operations and computerized inventory control procedures.
Ability to work with a high level of productivity and accuracy.
Ability to pay close attention to detail.
Ability to provide superior customer service.
Ability to take initiative, looking for what needs to be done and doing it.
Ability to learn and become efficient in AiM by Asset Works and Unimarket software.
Proficiency with computer-based software including Word, Excel, and Windows and the ability to learn University electronic processes.
Ability to work effectively in a diverse team environment and create effective relationships for problem-solving and positive interactions.
Ability to model the highest ethical standards.

Nice To Haves

Experience and training in public purchasing and contracting policies and procedures.
Experience using computerized software for purchasing & inventory control.
Working knowledge and experience using the University of Oregon Purchasing Portal or similar purchasing/contracting system.
Experience and proficiency with common computer programs including Microsoft Office.
Experience operating a forklift.
Experience driving a delivery truck (box truck with liftgate).
Experience with the University of Oregon, State, and Local Purchasing Policies.
Experience in Public Procurement.

Responsibilities

Perform daily duties related to purchasing.
Review requisitions for compliance.
Create purchase orders.
Use procurement cards for order placement.
Vendor follow-up.
Handle returns.
Order tracking.
Inventory control.
File purchase orders (PO).
Reconcile procurement card (P-Card) transaction paperwork.
Provide data entry support using computerized inventory control software and/or other programs.
Sort, organize, and prepare products/materials for distribution.
Assist with warehouse organization by maintaining clean and safe work areas.
Provide a high level of customer support with an emphasis on positive customer experiences.
Maintain records of transactions for accountability in accordance with statutory requirements, university policy, and general accounting principles and procedures.
Utilize typical warehouse equipment.
Assist with receiving of products/materials by checking packing lists against POs or P-card paperwork.
Assist with deliveries using box trucks or utility vehicles as needed.