Buyer 2 (Procurement and Supply Specialist 2)

CCS Spokane • Spokane, WA

21h • Onsite

About The Position

Under general supervision of the Procurement Manager, performs procurement activities supporting multiple Spokane Colleges departments in compliance with State of Washington regulations and institutional policies and procedures. Responsibilities include sourcing goods and services, managing the procurement process, issuing and evaluating bids, and resolving purchasing issues.

Requirements

• Associate degree in Business Administration or related field AND two years of full-time purchasing experience., or an equivalent combination of education and experience.
• Ability to complete Department of Enterprise Services (DES) procurement and contract training within 60 days of hire.
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines.
• Ability to work independently with minimal supervision.
• Effective written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Working knowledge of accounts payable and receiving processes.
• Experience using an integrated ERP system.
• Ability to work effectively in a fast paced, semi-open office environment with frequent interruptions.

Nice To Haves

• Professional purchasing certification as an Accredited Purchasing Practitioner (APP), Certified Purchasing Manager (CPM), Certified Professional Public Buyer, (CPPB) or Certified Public Purchasing Officer (CPPO) or equivalent professional purchasing designation.
• Knowledge of current Washington State procurement laws and regulations.
• Procurement experience in higher education or a government environment.
• Familiarity with DES regulations and oversight of state agency and higher education procurement.
• Proficient with Microsoft Office.
• Experience interpreting policies and assisting customers with procurement processes.
• Experience with PeopleSoft ERP systems.

Responsibilities

• Procure goods and services within delegated authority, ensuring compliance with state law and college policies.
• Assist in developing bid specifications, issuing bid requests, and awarding contracts and purchase orders.
• Manage the full procurement cycle from purchase requisition to receipt of goods/services, including determining and recommending the most appropriate procurement method (e.g., purchase card, purchase order, contract, etc.).
• Resolve discrepancies involving purchase orders, invoices, shipments, and freight charges.
• Conduct market research and work with suppliers to promote competition, diversity, quality and cost savings.
• Coordinate payments with Accounts Payable using vouchers, purchase cards, and system processes.
• Support staff in preparing accurate purchase requests and understanding procurement requirements and regulations.
• Process Purchase Requisitions (PRs) into Purchase Orders (POs), distribute to vendors and resolve order discrepancies.
• Research and resolve issues throughout the procurement process.
• Maintain procurement records, databases, and files.
• Model professional decorum and mutual respect in all personal interactions.
• Ensure compliance with all district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.
• Coordinate with Accounts Payable and other Business Office departments to promote effective vendor relations, address inquiries or discrepancies, and facilitate prompt and accurate vendor payments.
• Support and advance Spokane Colleges’ strategic plan and perform other duties as assigned.

Benefits

• Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree