Business Support & HR Administrator

MIDLAND MEDICAL BROWARD • Oakland Park, FL

2d • $21 - $24 • Onsite

About The Position

Midland Medical is seeking a passionate Business Support & HR Administrator to join their team in Oakland Park, FL. This full-time, day shift role is crucial in supporting the Executive Director and HR Business Partner, ensuring smooth administrative operations and contributing to the company's mission of serving individuals impacted by HIV, Hepatitis C, STIs, and other infectious diseases. The company has been recognized as a Best Medical Practice in Broward County, FL, and offers a supportive environment for career growth.

Requirements

• High school diploma or equivalent (GED)
• 2 years’ experience in Human Resources.
• 2 years’ experience as an administrative assistant.
• Must be able to operate a motor vehicle and have valid insurance and driver’s license.
• Must be able to pass a Level I and Level II Background check as required.

Nice To Haves

• Bachelor's degree in human resources or related fields preferred.

Responsibilities

• Assists with administrative tasks supporting the Executive Director and Manager, HRBP.
• Provides support to the Executive Director such as typing, filing, scheduling, coordination of meetings, travel, and special projects.
• Provides support to the HR Business Partner such as recruiting, interview coordination, training initiatives, and other special projects.
• Performs company database or system administration tasks, including data input and reporting.
• Promotes and practices Midland Medical Broward’s mission and values and follows its policies and procedures.
• Ensures confidentiality is maintained by entire team regarding patient/client information in accordance with HIPAA, professional and departmental standards.
• Schedules and organizes activities such as meetings, travel, conferences, and department activities for staff.
• Sorts, distributes and prepares/sends mail and overnight packages.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Documents policy and procedures, standard operational procedures, protocols, and playbooks.
• Keeps inventory and ordering of office supplies.
• Handles confidential and non-routine information and explains policies when necessary.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up and closing of requisition.
• Files documents into appropriate employee files.
• Manages HRIS record management for promotions, payroll changes, scanned and uploaded into the employee’s HR file.
• Schedules meetings and interviews as requested by the Manager, HRBP.
• Coordinates learning and development activities for employees at the direction of the Manager, HRBP.

Benefits

• Competitive pay
• Generous paid PTO and Sick time
• 11 Paid Company Holidays
• Paid training and certification support
• Health, dental, vision, with generous company contribution, paid life and disability plans & retirement plan with generous match of up to 5% of your contribution
• Tuition Reimbursement Plan
• Other voluntary plans are available to support you and your family
• Career growth opportunities in a supportive environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED