Business Support, Facilities Support

JLL•Los Angeles, CA

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Provide general overall FM services including continuous monitoring of facility and mailroom management. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable. Mailroom duties include shipping and receiving.

Requirements

Associates degree in facilities management, building, business or other related field
2+ years’ experience with Facility or Property Administration
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Bachelor’s degree preferred
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision

Responsibilities

Assist Facility Management Team with tactical planning for the team’s goals and objectives
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Assist with the coordination and scheduling of maintenance activities
Invoice processing and PO creations
Creating and assigning work order tickets
Access badge management
Maintain mailroom cleanliness and organization
Create shipping labels upon request and coordinate pickups
Receive and sort incoming mail and packages
Maintain shipping and postage supplies
Act as an interface with client, visitors and guests
Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Any and all other duties and tasks assigned.