Business Services Professional – (Open Rank: Intermediate to Senior)

University of Colorado•Aurora, CO

2d•Onsite

About The Position

The Business Services Professional will play a crucial role in supporting the administrative and operational functions of the Department of Physiology and Biophysics. This position will encompass responsibilities as a Chair Operations Assistant and Department Operations Specialist. The ideal candidate will be highly motivated, detail-oriented, and capable of managing multiple tasks efficiently.

Requirements

Intermediate level: A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
1 year of professional level experience.
Senior level: A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
2 years of professional level experience.
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
Strong organizational skills, with the ability to manage multiple tasks and deadlines.
Professional demeanor with the ability to handle sensitive and confidential information.
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and other office technologies.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.

Nice To Haves

Master’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
Previous experience with administrative and/or faculty program support in an academic or medical setting.

Responsibilities

Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondences, ensuring prompt and appropriate responses
Organize and maintain files, records, and documentation to ensure easy accessibility and retrieval.
Accurately input and update information into databases, spreadsheets, and other systems as required.
Draft and proofread business correspondence, reports, and presentations to maintain a professional and polished image.
Coordinate travel plans and accommodations for the Chair.
Coordinate Travel for Chair related instances such as lab staff recruitment.
Provide administrative support to the Department’s faculty, including managing schedules and coordinating meetings.
Coordinate travel plans and accommodations for the Department’s faculty and for Department Faculty related instances such as lab staff recruitment or visiting collaborators.
Order and manage office supplies and equipment, ensuring adequate inventory levels.
Ensure the office environment is clean, organized, and conducive to productivity.
Handle general incoming and outgoing correspondence, including emails and phone calls for the department administration.
Maintain and organize office files, records, and documentation for the department administration.
Manage the conference room reservation system for the department’s conference rooms.
Manage the coffee machine operations in the break room, including ordering supplies and scheduling maintenance and repairs.