Senior Professional

University of Colorado•Hybrid, CO

2d•$45,017 - $70,968•Hybrid

About The Position

This is a full-time position in the Department of Pediatrics, Section of Pediatric Pulmonary Medicine. This position works closely with the Fellowship Program Director (PD) and the education team. The Program Coordinator is responsible for working with faculty and fellows in all aspects of the Pediatric Pulmonary Fellowship at the University of Colorado. This includes recruitment of fellows, orientation, tracking of requirements, evaluation of fellows, faculty, and program components, and working with the PD on annual surveys and reports. In addition, this position is responsible for implementing and overseeing the educational experiences for all learners who come through Pediatric Pulmonology. This team member will manage resident, medical student, and other trainee rotations by working closely with students, fellows, Section faculty, and other coordinators. To achieve our mission and the position-specific activities outlined here, our Medical Education team is committed to working toward equity and justice for all, while acknowledging the systems and history that impact these efforts. To do this requires a team of diverse individuals working in an environment in which we can bring our authentic selves and work collaboratively with shared purpose. We recognize and seek out many forms of diversity, including but not limited to race, ethnicity, gender identity, sexual orientation, ability, nationality, socioeconomic status, spirituality, and education.

Requirements

A bachelor’s degree from an accredited college or university.
One (1) year of experience in coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year). (Intermediate Level)
Two (2) years of experience in coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year). (Senior Level)
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
Applicants must meet minimum qualifications at the time of hire.
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
Organizational skills with the ability to plan and organize Fellowship needs and activities, establish work priorities, and provide follow-through to ensure completion of activities, both individually and in collaboration with others on work tasks.
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
Ability to manage and perform a variety of complex assignments with considerable independent judgment and motivation, and confidentiality when appropriate.
Knowledge of, or ability to become fully competent in, computer programs essential to the Fellowship, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (Amion) scheduling tools, and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
Skill in using both collaborative processes and independent judgment when deciding upon procedures to be implemented, setting priorities, meeting standards, resolving problems, and maintaining confidentiality.
Ability to understand and apply regulatory requirements at the program level.
Ability to communicate effectively in a wide range of situations, and with a variety of internal and external partners.
Working knowledge of English grammar to edit and format written documents such as program manuals, program agreements, meeting minutes, etc.
Must be willing and able to pass national criminal and sex offender background checks.
Must successfully pass a 10-panel drug screen through Children’s Hospital Colorado.

Nice To Haves

Experience collecting, analyzing, aggregating, and managing data and related reports. (Entry, Intermediate, Senior Level)
Experience setting up and coordinating conferences, events, and meetings. (Entry, Intermediate, Senior Level)
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures, and/or interpersonal styles. (Entry, Intermediate, Senior Level)
Experience in administrative support and/or office management, preferably in an academic healthcare setting. (Intermediate, Senior Level)
Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc. (Intermediate, Senior Level)
Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations. (Intermediate, Senior Level)
Three (3) years of coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year). (Senior Level)
TAGME certification. (Senior Level)
Leadership role(s) that contribute to the development or implementation of best practices in GME. (Senior Level)

Responsibilities

Onboarding of new fellows or visiting residents/learners, organizing orientation, as well as paperwork associated with exiting fellows.
Manage MedHub database.
Edits and updates the Program Manual, Program Agreements, and interfaces with other programs to schedule rotations for fellows and other trainees.
Follow ACGME, CU GME, CHCO and Department/Section policies and processes to meet accreditation and day-to-day operational requirements.
Maintain individual fellow files in electronic form, including educational and scholarly output, 360° evaluations, email communications, and certifications.
Attend ACGME, CU GME, and Departmental meetings for Training Program Coordinators to maintain and further develop necessary skills and awareness of new requirements and processes.
Provides guidance to students/residents/fellows on program, hospital and GME policies.
Maintain the Program’s general and recruitment-specific websites based on guidance from program leadership and fellows.
Manage other general administrative tasks in support of program and trainee experience.
Coordinates dissemination and monitoring of annual rotation and call schedules; updates schedules as necessary to maintain accuracy.
Organizes schedules for all residents, medical students, observers, and visiting learners.
Maintains, collates, and updates trainee evaluations, duty hours, and attendance through MedHub or other electronic data collection systems.
Supports educational activities (e.g., didactic conference schedule, Grand Rounds, Academic Half Day, Case conferences, etc.) that are part of the program’s curriculum and that adhere to ACGME and LCME requirements.
Coordinates the processes for evaluations of faculty by learners and of learners by faculty.
Organize and distribute education resources for Pediatric Infectious Diseases learners rotating with the program.
Supports compliance with ACGME program requirements, GME policies and procedures, and related departmental policies.
Maintain and Monitor ACGME Accreditation Requirements.
Coordinates accreditation activities based on guidance from the Program Director(s), including LCME and ACGME Site Visits.
For the annual program review, pull data and collect information for the PD and APD to use in the review.
Track budget items and fellow funding based on information provided by Business Manager and Program Director(s).
Processing fellow expenses in the appropriate hospital and University systems.
Submit GME educational funds request paperwork to GME and ensure that educational funds are received and divided among the fellows for the year.
Organizing application review process for deciding who is invited for interviews, inviting fellow applicants, organizing the interview day schedules, overseeing the virtual interviews on the interview days, organizing the evaluations, and organizing the applicant ranking meetings.
Collects and organizes information on applicants from the national resident applicant database, Electronic Residency Application Service (ERAS).
Creation and dissemination of recruitment materials to the interview committee and fellows.
Be readily accessible to answer questions about the fellowship throughout the course of the year.
Coordinate graduation events and other gatherings throughout the year for the fellowship.