Business Services Professional – (Open Rank: Intermediate to Senior)

University of Colorado • Aurora, CO

3d • $56,995 - $78,376 • Onsite

About The Position

The Business Services Professional will play a crucial role in supporting the administrative and operational functions of the Department of Physiology and Biophysics. This position will encompass responsibilities as a Chair Operations Assistant and Department Operations Specialist. The ideal candidate will be highly motivated, detail-oriented, and capable of managing multiple tasks efficiently.

Requirements

• A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
• 1 year of professional level experience (for Intermediate level).
• 2 years of professional level experience (for Senior level).
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
• Strong organizational skills, with the ability to manage multiple tasks and deadlines.
• Professional demeanor with the ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and other office technologies.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.

Nice To Haves

• Master’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
• Previous experience with administrative and/or faculty program support in an academic or medical setting.

Responsibilities

• Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondences, ensuring prompt and appropriate responses.
• Organize and maintain files, records, and documentation to ensure easy accessibility and retrieval.
• Accurately input and update information into databases, spreadsheets, and other systems as required.
• Draft and proofread business correspondence, reports, and presentations to maintain a professional and polished image.
• Coordinate travel plans and accommodations for the Chair.
• Coordinate travel for Chair related instances such as lab staff recruitment.
• Provide administrative support to the Department’s faculty, including managing schedules and coordinating meetings.
• Coordinate travel plans and accommodations for the Department’s faculty and for Department Faculty related instances such as lab staff recruitment or visiting collaborators.
• Order and manage office supplies and equipment, ensuring adequate inventory levels.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Handle general incoming and outgoing correspondence, including emails and phone calls for the department administration.
• Maintain and organize office files, records, and documentation for the department administration.
• Manage the conference room reservation system for the department’s conference rooms.
• Manage the coffee machine operations in the break room, including ordering supplies and scheduling maintenance and repairs.

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level