Business Services Manager (Transportation Executive Iii)

State of Illinois • Schaumburg, IL

10d • Hybrid

About The Position

The Illinois Department of Transportation seeks a Business Services Manager for District 1. Under the direction of the district’s Administrative Services Manager, this position organizes, plans, executes, controls, and evaluates district business services activities and administrative processes. The manager administers a service agreement for the operation, maintenance, repair, and management of the district headquarters facility complex and provides services including motor pool, messenger, mail, records retention, library, office supplies, and reproduction. The position monitors service usage for effectiveness, efficiency, and compliance with policies.

The role also manages Capital Development Board projects for the district, develops and implements facility changes and renovations, coordinates security activities, oversees security personnel, responds to emergencies, and helps maintain the facility complex’s electrical distribution network. The manager serves as a working supervisor and district property control specialist, and evaluates vehicle usage to inform repair and replacement decisions. The position may perform other duties reasonably related to these responsibilities.

Requirements

• Education equivalent to completion of four years of college; business or public administration, accounting, public finance, public procurement, statistics, economics, or finance courses are preferred.
• Three years of progressively responsible administrative experience in a public or business organization and/or accounting.
• Ability to travel to perform duties, including overnight stays as appropriate.
• Appropriate, valid driver’s license.
• Ability to work occasional overtime, including scheduled, unscheduled, or last-minute overtime when requested or required.
• Completion of a background check and self-disclosure of criminal history.
• Required to file annual and supplemental Statements of Economic Interest; applicable ethics and revolving-door restrictions apply.

Nice To Haves

• Working knowledge of the State Property Control Act, Common Systems Inventory System, and Fiscal Operations Analysis System.
• Three years of experience analyzing and preparing statistical reports related to inventory and vehicle management.
• Three years of supervisory experience.
• One year of experience planning, organizing, and executing administrative and/or technical program requirements.
• Intermediate skill with mainframe applications, computer procurement and accounting systems, and personal computer applications, including Microsoft Office, specifically Excel and Access.

Responsibilities

• Organize, plan, execute, control, and evaluate district business services activities and administrative processes.
• Administer the service agreement for operation, maintenance, repair, and management of the district headquarters facility complex.
• Provide district motor pool, messenger, mail, records retention, library, office supply, and reproduction services; monitor usage for effectiveness, efficiency, and policy compliance.
• Manage Capital Development Board projects for the district, ensuring specific needs are met in the interests of employees and the public.
• Develop and implement physical plant changes and renovations to the district headquarters building.
• Coordinate security activities, oversee security personnel, and respond to emergencies.
• Ensure continuity of the electrical distribution network serving the district headquarters facility complex.
• Serve as a working supervisor and district property control specialist.
• Compare and evaluate district vehicle usage to establish a basis for repair and replacement.
• Perform other duties as required or assigned that are reasonably within the scope of the enumerated duties.

Benefits

• Health insurance
• Life insurance
• Vision insurance
• Dental insurance
• Pension plan
• 12 weeks of paid maternity/paternity leave
• Deferred Compensation Program and other pre-tax benefit programs, including medical and daycare
• 12 paid sick days annually
• 10 paid vacation days in the first year, with the opportunity to earn up to 25 annually
• 3 paid personal days annually
• 13–14 paid holidays annually, based on start date
• Tuition reimbursement
• Employee Assistance Program and/or mental health resources
• Flexible work schedules in several program areas, including flexible time and hybrid scheduling
• Extensive training and career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Manager