BUSINESS SERVICES MANAGER (TRANSPORTATION EXECUTIVE III)
About The Position
The Illinois Department of Transportation is hiring a Business Services Manager for District 1. The position organizes, plans, executes, controls, and evaluates district business services activities and administrative processes. It administers a service agreement for operation, maintenance, repair, and management of the district headquarters facility complex, and provides motor pool, messenger, mail, records retention, library, office supply, and reproduction services while monitoring their effectiveness, efficiency, and policy compliance. The manager oversees Capital Development Board projects, coordinates building renovations and security, supervises security personnel, responds to emergencies, and helps maintain the headquarters complex’s electrical distribution network. The position also serves as a working supervisor and district property control specialist, and evaluates vehicle usage to inform repair and replacement decisions. It works under the direction of the district’s Administrative Services Manager.
Requirements
- Education equivalent to four years of college, preferably with coursework in business or public administration, accounting, public finance, public procurement, statistics, economics, or finance.
- Three years of progressively responsible administrative experience in a public or business organization and/or accounting.
- Ability to travel to perform duties, including overnight stays as appropriate.
- Appropriate, valid driver’s license.
- Complete a background check and self-disclose criminal history.
- Occasional overtime is a condition of employment; the employee may be requested or required to work scheduled, unscheduled, or last-minute overtime.
- File annual and supplemental Statements of Economic Interest as required for this position.
Nice To Haves
- Working knowledge of the State Property Control Act, Common Systems Inventory System, and Fiscal Operations Analysis System.
- Three years of experience analyzing and preparing statistical reports related to inventory and vehicle management.
- Three years of supervisory experience.
- One year of experience planning, organizing, and executing administrative and/or technical program requirements.
- Intermediate skill using mainframe applications, computer procurement and accounting systems, and personal computer applications, particularly Microsoft Excel and Access.
Responsibilities
- Organize, plan, execute, control, and evaluate district business services activities and administrative processes.
- Administer the assigned service agreement for operation, maintenance, repair, and management of the district headquarters facility complex.
- Provide motor pool, messenger, mail, record retention, library, office supply, and reproduction services; monitor usage for effectiveness, efficiency, and policy compliance.
- Manage Capital Development Board projects for the district, ensuring specific needs are met in the interests of employees and the public.
- Develop and implement physical plant changes and renovations to the district headquarters building.
- Coordinate security activities, oversee security personnel, and respond to emergencies.
- Ensure continuity of the electrical distribution network serving the district headquarters facility complex.
- Serve as a working supervisor.
- Serve as property control specialist for the district.
- Compare and evaluate district vehicle usage to establish a basis for repair and replacement.
- Perform other duties as required or assigned that are reasonably within the scope of the listed duties.
Benefits
- Health insurance
- Life insurance
- Vision insurance
- Dental insurance
- Pension plan
- Paid maternity and paternity leave (12 weeks)
- Deferred Compensation Program and other pre-tax benefit programs, including medical and daycare
- 12 paid sick days annually
- 10 paid vacation days in the first year, with the opportunity to earn up to 25 annually
- 3 paid personal days annually
- 13–14 paid holidays annually, based on start date
- Tuition reimbursement
- Employee Assistance Program and/or mental health resources
- Flexible work schedules in several program areas, including flexible time and hybrid scheduling
- Extensive training and career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
