Business Services Manager - Accounting Supervisor Inter

Minnesota State Colleges and Universities•Marshall, TX

8d•Onsite

About The Position

This position directs and manages the functions for accounts receivable, accounts payable, and purchasing including supervisory responsibility for billing, cashiering, collections, financial aid disbursement and the refunding operations as well as supervisory responsibility for payments made from and to the University, and supervising the procure-to-pay process. This position is responsible for the setup of tables in MNSCU ISRS and coordination with several university departments and advises Southwest Minnesota State University administration on statutory and Minnesota State guidelines and regulations regarding accounts receivables, accounts payables, and procurement and ensures that the University follows established policies and procedures.

Requirements

2 years of experience in accounting, finance, or related field
Supervision of full-time personnel
Advanced skills in the use of spreadsheets, data analytical tools, and word processing.
Ability to communicate effectively.
Ability to deliver high quality customer service.
Experience with conflict management and resolution.
Analytical skills and attention to detail.
Knowledge and advanced skills within database/management information systems.
Ability to manage multiple tasks and projects.

Nice To Haves

Experience in higher education.
Experience with Workday.
Experience with Power BI.
Knowledge of procurement regulations for the State of Minnesota.
Knowledge and experience with accounts receivable, accounts payable, cash management, procurement and collections.
Experience in bargaining environments.

Responsibilities

Lead, supervise, and direct Accounts Receivable, Accounts Payable, and Purchasing department personnel, including but not limited to hiring, coaching and developing, promoting, rewarding, assigning and reviewing work, directing work, approving transfers, disciplining, suspending, discharging, and adjusting grievances to ensure that staff are skilled and available as needed.
Follow collective bargaining agreements and Minnesota State policies and procedures to be sure they are implemented and appropriately enforced, and projects are staffed correctly to meet deadlines.
Complete and/or manage the activities of the University’s accounts receivable billing, invoicing, cashiering, collection, financial aid, invoicing, third party loading, disbursement and refunding so all activities are handled in compliance with Federal, State of Minnesota and Minnesota State guidelines, and processing business expenses.
Serve as the University’s primary resource for student accounts receivable and accounts payable administration.
Serve as a resource to resolve questions/concerns for students, parents and other internal or external clientele regarding the delivery of university financial services.
Inform and advise students, staff members and others regarding billing, registration, financial aid and payment transactions that affect their financial obligation to Southwest Minnesota State University.
Use professional judgment combined with consultation as needed to determine the best resolution to issues where established policies and procedures do not provide adequate guidance.
Work in partnership with the office of Financial Aid on the Financial Aid Apply, Funds Apply, and Return of Title IV processes.
Responsible for the setup of tables in MNSCU ISRS and coordination with several university departments.
Enter all tuition, fees, and any other charges on student accounts.
Monitor the aging of the outstanding checks. Provide listing to support staff for resolving and monitoring progress.
Prepare unclaimed property reports and return of any federal or state unclaimed funds timely.
Monitor the aging of accounts receivables. Ensure that third party partners are invoiced in a timely manner.
Provide guidance to staff for resolving and monitoring progress.
Review and update process and procedures within receivables, payables, and procurement to ensure efficacy and efficiency.
Effectively utilize existing technology and make recommendations as deemed necessary for technological improvements.
Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Benefits

Low-cost medical and dental insurance with affordable deductibles
Employer-paid life insurance
Short- and long-term disability
Pre-tax healthcare and dependent care accounts with a roll-over option
Confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling
12 paid holidays
Generous vacation and sick time
Six weeks of Paid Parental Leave
Pension Plan
457(b) and 403(b) retirement accounts
Various investment options
Professional development
Tuition waivers for both you and your dependents