Business Services Clerk (Substitute)

Gilroy Unified School District•Gilroy, CA

About The Position

Under the direction of the Accounting Supervisor and/or Director of Fiscal Services, the Substitute Business Services Clerk provides clerical, administrative, and general accounting support to the Business Services Department. The position assists with daily operations, document processing, record maintenance, and other support for department staff, ensuring work is completed accurately and in a timely manner. This is a substitute position, and hours may vary based on operational need.

Requirements

Basic knowledge of general office procedures and practices.
Ability to use computers and common office software, including Microsoft Excel, Word, and email.
Strong organizational skills and attention to detail.
Ability to follow written and verbal instructions.
Ability to prioritize assignments and meet deadlines.
Strong communication and customer service skills.
Ability to work independently and as part of a team.
Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

Provide general clerical and administrative support to the Business Services Department.
Assist with reviewing, organizing, processing, and maintaining financial documents and records.
Perform data entry and update information in district systems.
Review documents for accuracy and completeness.
Assist with filing, scanning, copying, and organizing department records.
Respond to inquiries from district staff, vendors, and other departments as needed.
Assist with tracking and processing paperwork to meet established deadlines.
Maintain confidentiality of employee, financial, and district information.
Communicate and collaborate with department staff to support daily operations.
Perform other related duties as assigned.