Business Operations Travel Coordinator

Booz Allen Hamilton•Arlington, VA

3d•$53,000 - $108,000•Hybrid

About The Position

Provide full-time support to a Project Management Office (PMO) Business Operations Team managing execution against a delivery contract. Employ project management approaches, techniques, and tools to support SMEs conducting Security Cooperation activities both virtually and during short-term deployments around the globe. Develop Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs). Research and develop cost estimates for international travel and vendor agreements. Confirm dates and planning factors, resolve any discrepancies in travel plans or expectations, and assess airfare quotes and routing to determine airfare basis for cost estimates. Communicate regularly with SMEs in completing travel planning actions and requirements, including facilitating internal travel requirements and training completion. Update and maintain key tracking systems, track and collect documentation to ensure SMEs complete all required pre-travel actions, as well as monitor SME compliance with requirements. Maintain currency of team Standing Operating Procedures (SOP), guides and plans. Identify areas in business processes for continuous improvement and manage efforts to increase efficiency and effectiveness.

Requirements

Experience using the MS Office Suite, including Excel
Knowledge of contract and financial management, including tracking funding amounts against a ceiling for a large number of MIPRs and CLINs
Ability to monitor and maintain a complex database built within Microsoft PowerApps and ensure the quality of the data is accurate
Ability to work in a fast-paced environment, including International operations
Ability to work well with a multitude of people from different levels and backgrounds
Secret clearance
Bachelor's degree

Nice To Haves

Experience planning international travel
Experience with Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs)
Knowledge of the Fly America Act, Joint Travel Regulations (JTR), Federal Travel Regulation (FTR), and Department of State Standardized Regulations (DSSR) Section 925
Knowledge of Booz Allen Travel Policy, Expense Online (EOL), and Concur
Knowledge of Security Cooperation and Institutional Capacity Building
Ability to pay strict attention to detail
Ability to manage and resolve complex problems independently
Possession of excellent verbal and written communication skills
Possession of excellent multi-tasking skills

Responsibilities

Develop Travel Authorization Requests (TARs) and Requests to Initiate Purchase (RIPs).
Research and develop cost estimates for international travel and vendor agreements.
Confirm dates and planning factors, resolve any discrepancies in travel plans or expectations, and assess airfare quotes and routing to determine airfare basis for cost estimates.
Communicate regularly with SMEs in completing travel planning actions and requirements, including facilitating internal travel requirements and training completion.
Update and maintain key tracking systems, track and collect documentation to ensure SMEs complete all required pre-travel actions, as well as monitor SME compliance with requirements.
Maintain currency of team Standing Operating Procedures (SOP), guides and plans.
Identify areas in business processes for continuous improvement and manage efforts to increase efficiency and effectiveness.