Business Operations Specialist

MRA Recruiting Services•McHenry, IL

1d•$26 - $28•Onsite

About The Position

Medaxis LLC is seeking a Business Operations Specialist to provide essential support across Accounting, Customer Service, Sales Enablement, and Operations. This role is ideal for an accounting professional who enjoys variety, problem-solving, supporting customers, and ensuring smooth day-to-day business operations. The specialist will serve as a key backup across several business functions, ensuring work continues seamlessly during absences, busy periods, and changing business needs. This position operates in a fast-paced environment where no two days are exactly alike, requiring close collaboration with Accounting, Sales, Customer Service, and Operations teams.

Requirements

High school diploma or GED.
At least 3 years of accounting experience, including experience with AP, AR, cash application, reconciliations, or similar accounting functions.
Strong customer service, order processing, or administrative support experience.
Experience working with ERP systems and Microsoft Office.
Strong attention to detail and organizational skills.
Excellent problem-solving skills and the ability to research and resolve discrepancies.
Ability to manage multiple priorities and adapt to changing needs.
Strong verbal and written communication skills.

Nice To Haves

Associate’s degree in Accounting, Finance, Business Administration, or a related field.
Experience supporting both accounting and customer-facing functions.
Experience in a manufacturing, distribution, or operations environment.

Responsibilities

Support Accounts Payable and Accounts Receivable activities, including invoice processing, payment posting, cash application, account maintenance, and reconciliations.
Assist with bank reconciliations and payment processing.
Maintain vendor records and assist with supplier onboarding.
Prepare and process purchase requisitions, purchase orders, and direct purchases.
Research and resolve accounting discrepancies.
Ensure financial transactions are accurate and completed in accordance with company policies.
Provide backup support for accounting functions as needed.
Provide backup support for customer order entry, invoicing, returns, and customer inquiries.
Maintain customer account, pricing, and order information.
Coordinate with customers and internal teams regarding order status, product availability, and service-related issues.
Support customer onboarding and sales enablement activities.
Assist with sample and demo orders, marketing collateral, and trade show preparation.
Provide backup coverage for Sales Enablement functions during absences or periods of increased workload.
Partner with Accounting, Sales, Customer Service, and Operations teams to support daily business activities.
Maintain accurate records, documentation, and system information.
Identify opportunities to improve processes and operational efficiency.
Assist with special projects and other business needs as assigned.