Business Operations Specialist

Arizona State University•Phoenix, AZ

7d•$51,500 - $60,000•Onsite

About The Position

Arizona PBS seeks a highly organized, customer-focused Business Operations Specialist to support the station's business operations through a broad range of financial and administrative responsibilities. This position serves as a key resource for departments across the station by providing expertise in accounts payable, procurement, purchasing card administration, travel, grants, accounts receivable, and human resources transactions. The primary focus of this position is processing Accounts Payable (AP), Purchase Orders (POs), Purchasing Card (P-Card) transactions, and travel-related transactions while ensuring compliance with Arizona State University (ASU), federal, state, FCC, and sponsor regulations. This position works collaboratively with station leadership, faculty, staff, vendors, and university business partners to ensure timely, accurate, and compliant processing of financial transactions. The successful candidate is detail-oriented, exercises sound judgment, demonstrates excellent customer service skills, and thrives in a fast-paced, deadline-driven environment. They possess a strong understanding of financial operations and university business practices while maintaining confidentiality and professionalism in all interactions.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Experience processing Accounts Payable, Purchase Orders, travel reimbursements, and procurement transactions in a large or complex organization.
Experience using Arizona State University enterprise systems, including: Workday Financials, PeopleSoft Human Capital Management (HR), PaymentNet, Concur Travel & Expense.
Experience with accounting principles, budgeting, procurement, purchasing card administration, and financial reconciliation.
Experience supporting grant, accounts receivable, or human resources transactions.
Knowledge of university financial policies and procedures, particularly within a higher education environment.
Experience interpreting and applying organizational policies, procedures, and regulatory requirements.
Demonstrated ability to prepare accurate financial and procurement documentation while maintaining a high level of attention to detail.
Strong analytical, organizational, and problem-solving skills.
Excellent written and verbal communication skills with the ability to explain complex business processes to audiences.
Demonstrated commitment to providing exceptional customer service and building collaborative working relationships.
Experience working successfully in a fast-paced, deadline-driven environment, both independently and as a member of a collaborative team.
Demonstrated ability to manage multiple priorities, exercise sound judgment, maintain confidentiality, and meet competing deadlines.
Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.

Nice To Haves

Bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or a related field; OR any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved.

Responsibilities

Process Accounts Payable transactions, purchase orders, invoices, travel authorizations, travel reimbursements, and Purchasing Card (P-Card) reconciliations in accordance with ASU policies and procedures.
Review and process unique university expenditures and travel reimbursements while ensuring compliance with university, state, federal, sponsor, and applicable regulatory requirements.
Prepare, review, and submit procurement-related documentation including: Statements of Work (SOW), Memoranda of Understanding (MOUs), Informal quote summaries, Independent Contractor Checklists, Speaker Agreement Forms, Expense reimbursement documentation, and other procurement and business documents as assigned.
Provide timely troubleshooting, guidance, and training to station staff regarding financial, procurement, travel, and business processes.
Review financial transactions for completeness, accuracy, appropriate approvals, budget availability, and policy compliance prior to processing.
Monitor and reconcile financial activity while researching and resolving discrepancies in collaboration with university departments, vendors, and station personnel.
Assist with Accounts Receivable, grant administration, and Human Resources transactions as needed to support departmental operations.
Respond to inquiries promptly using effective customer service, interpersonal communication, critical thinking, and problem-solving skills.
Interpret and apply university, state, federal, sponsor, and FCC policies, ensuring business processes remain compliant with evolving requirements.
Review updates to university policies and procedures and communicate changes to station staff while recommending process improvements when appropriate.
Maintain accurate financial records and supporting documentation in accordance with university record retention requirements.
Collaborate with Business Operations leadership to improve operational efficiencies, internal controls, and customer service.
Assist with budget monitoring, financial reporting, audits, and special projects as assigned.
Perform other duties as assigned in support of Arizona PBS business operations.