Business Operations Specialist

Arizona State University•Tempe, AZ

1d•$45,000 - $52,500•Onsite

About The Position

The Ira A. Fulton Schools of Engineering (FSE) Academic and Student Affairs (ASA) unit seeks a highly motivated Business Operations Specialist to provide entry-level financial, human resources, and administrative support within a fast-paced academic environment. This position serves faculty, staff, and students by supporting daily business operations, maintaining confidential information, processing transactions, and ensuring compliance with university policies and procedures. The successful candidate will demonstrate strong customer service skills, attention to detail, and the ability to manage multiple priorities while contributing to a collaborative team environment.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Nice To Haves

Experience providing financial, human resources, or administrative support in a higher education environment.
Knowledge of ASU purchasing, travel, payroll, or reimbursement processes.
Experience using enterprise systems such as Workday, PeopleSoft, DocuWare, or similar business applications.
Experience reconciling financial transactions or maintaining business records.
Experience coordinating meetings, events, or other operational activities.
Experience working in a high-volume environment with changing priorities and competing deadlines.
Experience maintaining records and ensuring compliance with applicable policies and procedures.
Proficiency with Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.

Responsibilities

Process purchasing requests for supplies, services, equipment, and other operational needs using approved university procurement methods and systems.
Process travel authorizations, expense reports, and employee reimbursements in accordance with university guidelines.
Reconcile Purchasing Card (PCard) transactions and maintain supporting documentation.
Monitor shared business services email accounts and respond to routine customer inquiries in a timely and professional manner.
Coordinate logistical support for meetings, workshops, events, and other unit activities.
Assist with maintaining business services web content, records, and administrative documentation.
Exercise judgment within established procedures to resolve routine operational issues and escalate complex matters as appropriate.
Perform other related duties to support efficient financial and business operations.
Administer timekeeping and payroll-related activities to support accurate and timely pay processing.
Monitor employee work hours and assist with payroll and employment compliance requirements.
Coordinate recruitment activities, including job postings, employee hiring, applicant tracking, and onboarding support.
Process routine personnel transactions such as hires, terminations, job changes, and salary updates while maintaining accurate records.
Support onboarding and required training compliance activities for faculty, staff, students, and temporary employees.
Assist with employment documentation and coordinate with university partners to ensure compliance with applicable employment requirements.
Research and help resolve routine payroll and human resources issues, serving as a liaison with central administrative offices.
Support special projects, process improvement efforts, and other HR-related operational activities as assigned.
May provide training and work direction to employees.