Business Operations Specialist

University of Maryland•Baltimore, MD

12d•$67,500 - $75,000•Onsite

About The Position

The University of Maryland, Baltimore's School of Medicine has an exciting opportunity for a Business Operations Specialist to join the Kahlert Institute for Addiction Medicine. The Kahlert Institute for Addiction Medicine brings together leading addiction experts to collaborate and create the synergy necessary for systemic change. University of Maryland School of Medicine faculty scientists serve as an integral part of the Institute. They include neuroscientists studying the brain mechanisms underlying addictions and physician educators working to train a new generation of medical students and residents. They also include clinicians providing a continuum of addiction care with evidence-based harm reduction measures that minimize the negative consequences of drug use on a patient’s overall health.

Requirements

Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field.
Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration.
Knowledge of position requirements.
Knowledge of all applicable requirements, regulations, and laws.
Skill in effective use of applicable technology/systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
Ability to work cooperatively with others and independently.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Nice To Haves

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Responsibilities

Optimize the day-to-day division, department, or school business operations including a combination of : Finance (FIN), Human Resources (HR) and Payroll (FINPR),Purchasing (SSAS), Research Administration (REA), and Facility Planning (FAC). Coordinate business operations and to put it into practice within unit.
Analyze problems or issues of diverse scope and determine resolutions and interpret policies (e.g., fiscal management, HR, research administration in defined areas). Interpret procedures and policies to determine appropriate action in matters of significance.
Adhere, propose, interpret, implement and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations of business functions.
Provide lifecycle (pre-award and post-award) research administration for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. (RES)
Perform integrated revenue and expense analyses, projections, reports, and presentations. Identifies trends and developments and presents findings to senior management. Perform financial forecasting and reconciliation of internal accounts. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. (FIN)
Facilitates department payroll activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking time sheets for compliance. Ensures department payroll reconciliation is accurate by performing audits and analysis. (FSPR)
Maintain purchasing records, serve as a reviewer/approver, and ensure cardholders maintain compliance with policies and procedures (SSAS)
Administer HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Audits transactions to determine acceptance and formulate decisions pertaining to the resolution of related issues. Identify inaccuracies and errors and takes appropriate action to rectify. Investigate, research, apply, and communicate HR regulations, practices, policies, and programs and simple problem resolution support and escalates HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed. (HR)
Coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department. Oversee equipment maintenance and supply inventory. (FAC)
Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations. Acquire and distribute new expertise and methods.
Performs other duties as assigned.

Benefits

Retirement program (pension or optional retirement plan/ORP)
Generous PAID leave package
Over 4 weeks of vacation accrued each year
16 paid holidays
3 personal leave
Unlimited accrual of sick time
Comprehensive health insurance
Professional learning and development programs
Tuition remission for employees and their dependents at any University System of Maryland school
Flexible work schedules
Teleworking options (if applicable per job)