Business Operations Manager

Aepnus Technology • Oakland, CA

13h • Hybrid

About The Position

As our Business Operations Manager, you will support the day-to-day execution of Aepnus’ operations, ensuring our systems, processes, and programs run smoothly and reliably. This is a hands-on, detail-oriented role focused on execution, coordination, and continuous improvement. You will partner closely with the Head of People & Operations to optimize and scale the operational infrastructure that keeps the company running effectively while preserving the team culture that makes us unique.

Requirements

• 3-5 years of experience in operations, HR coordination, office management, or similar roles
• Strong organizational and project coordination skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and follow through on tasks
• Strong written and verbal communication skills
• Familiarity with finance and people operations processes for an early-stage start up
• Experience in a scaling company, ultimately comfortable working in a fast-paced, evolving environment

Responsibilities

• Ensure data accuracy and consistency across systems (e.g. Google Workspace, Rippling)
• Support implementation of new tools and process improvements
• Help automate repetitive administrative workflows where possible
• Support expense tracking, invoice processing, and vendor payments
• Assist with purchase orders, reimbursements, and internal budget tracking
• Maintain vendor records including NDAs and support contract or service agreement coordination
• Help prepare basic operational and financial reports at month-end and year-end
• Coordinate recruiting processes including job postings, interview scheduling, and candidate communications
• Support onboarding and offboarding including systems access, equipment, and logistics
• Serve as a point of contact for employee questions on policies and processes
• Support day-to-day office operations, supplies, and facilities coordination
• Assist with planning team events, offsites, and internal meetings
• Ensure a smooth and organized workplace experience, so supplies and snacks are always available
• Coordinate logistics for visitors, candidates, and new hires
• Maintain compliance records including business registration, labor postings, and other documentation or licensing requirements
• Support audits, filings, and regulatory requirements as needed
• Ensure policies and documentation are up to date and properly communicated

Benefits

• $70,000 - $100,000 salary range, plus equity, commensurate with experience
• Aepnus pays 100% of medical, dental, and vision insurance for employees, 50% for dependents
• 401(k) plan and additional retirement benefits
• Flexible paid time off for wellness, vacation, and rest, plus 10 paid holidays per year
• Two weeks off in late December for our annual Winter Break
• Monthly team builds and an annual offsite retreat

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees