Business & Operations Manager
HireVenture•New York, NY
•$70,000 - $100,000
About The Position
Our client is an award-winning interior design firm seeking an experienced Business & Operations Manager to oversee the firm's financial, operational, administrative, and human resources functions. This is a key leadership position that partners closely with the firm's Principals to ensure operational excellence while supporting strategic growth initiatives. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, creative, project-driven environment.
Requirements
- Minimum 5+ years of experience in business operations, office management, accounting support, or financial administration.
- Experience within an interior design, architecture, construction, engineering, or project-based professional services environment is strongly preferred.
- Strong proficiency with QuickBooks
- Strong proficiency with Studio Designer
- Strong proficiency with Microsoft Office Suite
- Demonstrated experience managing Accounts Payable
- Demonstrated experience managing Accounts Receivable
- Demonstrated experience managing Payroll
- Demonstrated experience managing Client Billing
- Demonstrated experience managing Cash Flow Reporting
- Demonstrated experience managing Financial Documentation
- Strong financial analysis and reporting skills.
- Excellent organizational and project management abilities with the capacity to manage multiple priorities simultaneously.
- Exceptional attention to detail and accuracy.
- Self-motivated with excellent problem-solving skills and the ability to work independently.
- Outstanding written and verbal communication skills with the professionalism to interact confidently with leadership, clients, vendors, and external partners.
Nice To Haves
- Background supporting an interior design or architecture firm.
- Experience with project-based financial management and client billing.
- Familiarity with payroll administration, HR processes, and office management.
- Experience improving business processes and operational efficiencies.
Responsibilities
- Manage accounts payable and accounts receivable, including vendor payments, client invoicing, collections, deposits, and cash receipts.
- Oversee bookkeeping functions and maintain accurate financial records across multiple business entities.
- Prepare monthly financial reports, cash flow projections, revenue analysis, overhead reporting, and project profitability summaries.
- Monitor banking activity, wire transfers, credit cards, account reconciliations, and financial allocations.
- Coordinate tax documentation and support accounting and finance partners as needed.
- Oversee daily office operations and administrative functions.
- Develop, implement, and improve internal processes, SOPs, and operational controls.
- Manage vendor relationships, insurance renewals, office services, lease obligations, and professional service providers.
- Support leadership with forecasting, planning, scheduling, travel coordination, client communications, and special projects.
- Administer payroll, employee benefits, timesheets, PTO tracking, and reimbursements.
- Manage recruiting, onboarding, offboarding, employee records, and internal communications.
- Serve as the primary liaison with the company's Professional Employer Organization (PEO).
- Manage project financial administration, including client contracts, fee tracking, time billing, client invoices, project budgets, final billing, and project closeout.
- Coordinate purchasing funds with procurement and bookkeeping teams to ensure financial accuracy.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
