Business Operations Financial Analyst & Administrative Support

Marymount University • Lexington, MA

1d • $60,000 - $75,000 • Hybrid

About The Position

The Business Operations Financial Analyst & Administrative Support position provides financial, operational, and administrative support for University Dining Services. This role is responsible for financial reporting, budget tracking, operational analysis, procurement coordination, payroll and personnel support, and administrative functions that contribute to the efficient operation of campus dining programs. The position works closely with Dining Services leadership, university finance departments, vendors, and campus stakeholders to support fiscal accountability, operational effectiveness, and customer service excellence across residential dining, retail operations, catering, and auxiliary food service programs.

Requirements

• Associate’s degree in Business Administration, or related field.
• Two (2) years of experience in financial analysis, business operations, and general administrative support.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Nice To Haves

• Experience working with Workday and point-of-sale systems.
• Experience in higher education, auxiliary services, hospitality, or food service operations.
• Knowledge of university budgeting and procurement processes.
• Familiarity with dining services operations, meal plans, and retail food service reporting.

Responsibilities

• Process invoices and financial transactions for dining services
• Prepare and maintain financial reports, and operational metrics for Dining Services leadership.
• Monitor revenues, expenses, labor costs, food costs, and budget performance across dining locations.
• Assist with annual budgeting, forecasting, and variance analysis.
• Analyze meal plan participation, sales trends, inventory usage, and operational performance data.
• Reconcile accounts, invoices, purchasing card transactions, and departmental expenditures.
• Support month-end and year-end financial closing activities.
• Maintain financial records in accordance with university policies and accounting standards.
• Assist in identifying cost-saving opportunities and operational efficiencies.
• Develop spreadsheets, reports, and presentations for leadership decision-making.
• Coordinate vendor payments, purchase orders, and procurement documentation.
• Provide administrative support to Dining Services leadership and management staff.
• Serve as point of contact for dining services meal plans
• Coordinate meetings, schedules, agendas, and departmental communications.
• Maintain departmental records, contracts, files, and confidential documentation.
• Prepare correspondence, reports, policies, and operational documents.
• Assist with onboarding, payroll documentation, and personnel records.
• Support recruitment coordination, scheduling interviews, and tracking employment documentation.
• Maintain office supply inventory and administrative purchasing.
• Respond to inquiries from students, staff, vendors, and campus departments.
• Assist with special projects, audits, accreditation reviews, and operational initiatives.
• Maintain dining services website in conjunction with Marketing and Communications
• Ensure compliance with university financial procedures, procurement regulations, and departmental policies.
• Assist with internal audits and documentation requests.
• Support dining system reporting including point-of-sale, inventory, and meal plan systems.
• Coordinate with Human Resources, Procurement, Finance, and Auxiliary Services departments.
• Maintain confidentiality of financial, employee, and student information.
• Support emergency response and operational continuity efforts as needed.

Benefits

• Comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
• Retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
• Competitive health and welfare benefits
• Flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree