Business Operations Coordinator

Oracle • Nashville, TN

2d • Onsite

About The Position

The Office of the CEO is seeking a highly organized and service-oriented Business Operations Coordinator to drive exceptional employee and executive experiences through operational excellence, thoughtful program execution, data-driven reporting, and a commitment to unreasonable hospitality. This role provides end-to-end coordination and operational support across multiple business programs, including employee engagement initiatives, executive logistics, onsite experiences, event planning, project coordination, research activities, and evolving operational priorities. Success in this position requires exceptional attention to detail, strong organizational skills, proactive communication, and the ability to anticipate needs while managing multiple priorities in a fast-paced environment. Every day presents new opportunities to improve processes, create memorable experiences, and enable leaders to operate effectively. The ideal candidate enjoys solving operational challenges, thrives in dynamic environments, and continuously looks for opportunities to improve how work gets done. The Office of the CEO operates at the center of Oracle's executive and employee experience. This team delivers high-impact programs that support executive leadership, organizational effectiveness, and memorable employee experiences. As a Business Operations Coordinator, you'll have the opportunity to: Contribute directly to programs supporting executive leadership. Shape exceptional employee and onsite experiences. Improve operational processes through continuous feedback and innovation. Develop cross-functional relationships across multiple organizations. Demonstrate measurable business impact through reporting, documentation, and operational excellence.

Requirements

• Bachelor's degree or equivalent practical experience.
• 3+ years of experience in business operations, program coordination, project coordination, executive support, event management, office operations, or a related role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience coordinating multiple projects simultaneously.
• Proficiency with Microsoft Office, including Excel and PowerPoint.
• Ability to analyze information and create clear reports and documentation.
• Demonstrated attention to detail and follow-through.
• Ability to work independently with minimal supervision.

Nice To Haves

• Experience supporting executive teams or leadership organizations.
• Experience coordinating employee engagement programs or corporate events.
• Familiarity with project management tools and collaboration platforms.
• Experience developing dashboards or operational reporting.
• Strong analytical mindset with the ability to translate data into actionable insights.
• Comfortable working in a fast-paced, rapidly changing environment.
• Demonstrated ability to anticipate needs rather than react to requests.
• Passion for delivering exceptional customer and employee experiences.

Responsibilities

• Coordinate and manage recurring operational programs across multiple business functions.
• Support planning and execution of onsite employee programs, leadership meetings, and executive events.
• Coordinate executive logistics while maintaining professionalism, discretion, and confidentiality.
• Track program milestones, deliverables, risks, and follow-up actions to ensure successful execution.
• Collect, analyze, and report program metrics to demonstrate operational effectiveness and business impact.
• Maintain documentation, dashboards, project trackers, and operational reports.
• Research business topics, gather information, and prepare summaries to support decision-making.
• Identify operational gaps and recommend practical process improvements.
• Anticipate stakeholder needs and proactively resolve issues before they impact program delivery.
• Partner with cross-functional teams to coordinate activities across multiple concurrent initiatives.
• Deliver exceptional internal customer service through a mindset of "unreasonable hospitality."
• Adapt quickly to changing priorities while maintaining high quality and attention to detail.
• Perform additional operational and administrative support activities as business needs evolve.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Flexible Vacation
• 11 paid holidays
• 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level