Business Operations Coordinator

Averton•Edmonton, AB

28d

About The Position

Averton is seeking an organized, proactive, and highly capable Business Operations Coordinator to support the continued growth of the organization. This role serves as the administrative backbone of the business, ensuring that critical operational, administrative, human resources, technology, and corporate functions are coordinated effectively. The successful candidate will create capacity for leadership by ensuring important activities are completed, tracked, and followed through to completion. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in bringing order, structure, and accountability to a growing organization.

Requirements

5+ years of experience in operations, administration, office management, executive support, HR coordination, or a related role
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High attention to detail
Strong proficiency in Microsoft Office
Ability to manage multiple priorities simultaneously
Professional judgment and discretion when handling confidential information

Nice To Haves

Experience in construction, development, real estate, professional services, or related industries
Human resources administration experience
Contract administration experience
Experience coordinating external service providers
Experience supporting senior leadership teams
Experience utilizing artificial intelligence and workflow automation tools to improve productivity, communication, and organizational effectiveness

Responsibilities

Support the President & CEO with administrative and organizational priorities.
Support the Project Director and leadership team with coordination, scheduling, follow-up, and execution of key initiatives.
Coordinate leadership meetings and prepare agendas, action item lists, and meeting summaries.
Track leadership commitments and ensure follow-through on assigned actions.
Assist with presentations, reports, correspondence, and special projects.
Coordinate contracts, agreements, renewals, and document management.
Maintain corporate records and organizational documentation.
Assist with insurance renewals and claims administration.
Coordinate licensing, registrations, memberships, and compliance requirements.
Support vendor setup and administration.
Serve as the primary internal contact for technology-related issues.
Coordinate with external IT providers to ensure issues are resolved promptly.
Manage employee onboarding and offboarding related to technology access.
Coordinate equipment purchases, setup, and inventory management.
Support implementation and maintenance of business systems and software.
Ensure smooth day-to-day operation of the office.
Coordinate facilities-related issues and vendor relationships.
Manage office supplies, equipment, and general office requirements.
Support company events, meetings, and team initiatives.
Assist with implementation of operational improvements and standard operating procedures.
Coordinate recruitment activities including job postings, interview scheduling, candidate communication, and onboarding.
Coordinate new employee onboarding and orientation activities.
Assist with benefits administration and employee-related documentation.
Support implementation of company policies and procedures.
Work closely with Accounting, Project Delivery, Construction, Design, Sales, and Leadership teams.
Assist departments with administrative coordination as required.
Help ensure communication flows effectively between teams.
Identify operational inefficiencies and recommend improvements.