Business Operations Coordinator

PK Companies Group•Corpus Christi, TX

8h•$0 - $25•Onsite

About The Position

We are seeking a highly organized, adaptable, and dependable Business Operations Coordinator to support the Vice President and the day-to-day administrative operations of our West Region. This role goes beyond traditional administrative support and serves as a key resource for multiple aspects of the business, including onboarding, timekeeping, purchasing, billing support, travel coordination, and general office operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where priorities can change quickly. This position requires strong organizational skills, sound judgment, discretion with confidential information, and a willingness to step in wherever needed to support the success of the team.

Requirements

3+ years of administrative, operations, office management, or business support experience.
Strong organizational and time management skills.
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
Ability to manage multiple priorities with minimal supervision.
Excellent written and verbal communication skills.
High level of professionalism and discretion with confidential information.

Nice To Haves

Experience supporting executive leadership.
Experience with ERP systems such as Business Central or similar platforms.
Experience with purchasing, billing, payroll, or timekeeping functions.
Experience working in construction, industrial services, manufacturing, or related industries.
A self-starter who takes ownership and follows through.
Someone who can wear multiple hats and adapt to changing business needs.
Strong attention to detail and accuracy.
Excellent interpersonal and customer service skills.
A team player who is willing to jump in wherever needed.
A problem-solver who can identify issues and help drive solutions.

Responsibilities

Manage and coordinate the Vice President's calendar, meetings, travel arrangements, and business activities.
Prepare reports, presentations, correspondence, and meeting materials.
Maintain organized records, files, and company documentation.
Coordinate meetings, events, and follow-up activities.
Serve as a liaison between management, employees, customers, and vendors.
Assist with new hire onboarding and orientation activities.
Coordinate required employment documentation and records.
Support communication between operations, payroll, HR, and field personnel.
Maintain employee files and onboarding documentation.
Assist employees and supervisors with timekeeping processes and corrections.
Review and validate employee time entries for accuracy and completeness.
Coordinate with payroll and operations to resolve timekeeping discrepancies.
Generate reports and provide administrative support related to labor tracking.
Process purchase orders and maintain purchasing records.
Coordinate material, equipment, and office supply purchases.
Work with vendors to obtain quotes, track deliveries, and resolve purchase-related issues.
Assist with maintaining vendor documentation and records.
Assist with billing package preparation and invoice support.
Track project-related documentation required for invoicing.
Coordinate with project managers and accounting personnel to ensure timely and accurate billing.
Maintain organized project files and supporting documentation.
Support special projects and operational initiatives.
Assist with CRM, reporting, spreadsheets, and data entry.
Provide backup support for office and administrative functions as needed.
Help identify opportunities to improve administrative processes and efficiencies.