Business Operations Coordinator

Opti-Fit • Rancho Cordova, CA

2d • Onsite

About The Position

Opti-Fit International, Inc. is seeking a highly organized and detail-oriented Business Operations Coordinator to support internal operations, HR processes, and sales team coordination. This is a hands-on operations role focused on systems, organization, and administrative support—not a receptionist or basic data entry position. The ideal candidate is independent, proactive, and enjoys improving how a business runs. You will play a key role in keeping internal systems organized, supporting HR and timekeeping processes, and assisting the sales team with important client documentation.

Requirements

• 3+ years experience in operations, HR support, office administration, or similar role
• Strong organizational skills and attention to detail
• Independent, self-starter with strong follow-through
• Comfortable working with confidential information
• Strong Microsoft Excel, Outlook, and Word skills

Nice To Haves

• Experience with HR or timekeeping systems a plus
• iSolved experience is a strong plus
• NetSuite experience strongly preferred
• Experience supporting sales teams or client documentation is a plus
• Likes developing and organizing systems and processes
• Can work independently without constant direction
• Enjoys supporting both operations and sales teams
• Is detail-oriented and reliable
• Team player

Responsibilities

• Support and improve internal business systems and workflows
• Maintain employee personnel files and confidential HR records
• Oversee timeclock tracking and reporting
• Support payroll/timekeeping accuracy and administrative processes
• Assist the sales team with client documentation (W-9s, COIs, vendor packets, compliance forms)
• Organize and maintain spreadsheets, reports, and business records
• Coordinate internal communication and operational follow-ups
• Provide general administrative and operations support to leadership
• Coordinate tradeshow registrations for sales reps

Benefits

• Medical paid with generous company contribution
• Dental and Vision insurance provided at no cost to the employee
• 401K plan with a company match up to 4% of earnings
• Paid Vacation
• Full time stable year-round work

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed