Business Operations Coordinator (Remote)

SOLV Energy

8d•Remote

About The Position

The Business Operations Coordinator will be responsible for monitoring, controlling, and managing business operations to meet customer expectations and company goals. This role can be fully remote or hybrid with regular in office presence in San Diego, CA. Specific location details and expectations will be discussed during the interview process. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Requirements

2+ years of experience dealing with Contracts and Change Order Management
High School Diploma or GED.
Basic knowledge of ERP Systems
Ability to use independent judgment, self-starting
Foster a spirit of collaboration between teams
Experience working for a diverse multi-disciplined employee-owned company
Strong communication skills to clearly articulate vision into an executable plan
Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Responsibilities

Stresses the importance that safety is the most important function, ensuring that all employees follow safe practices while working
Assist Service Managers in day-to-day coordination and management of business operational activities.
Monitor, control and manage business operations to meet client expectations and company goals.
Liaise between customer and management to ensure smooth operations delivery.
Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
Ensure compliance with company standards and procedures.
Build and maintain strong customer relationship through regular meetings and communications.
Lead internal project meetings with various stakeholders and document project meetings (write minutes)
Schedule and participate in external project meetings and document project meetings
Manage to completion multiple high priority project issues to a timely completion
Evaluate current operational performance and provide strategic plan for improvements.
Provide direction and guidance to internal teams to achieve performance targets.
Identify problems in operations process and resolve them in quickly and timely manner.
Follow standard operating procedures for efficient business operations.
Maintain clear and accurate operations documents/procedures for reference purposes.
Ability to perform all essential administrative duties
Set up and maintain project filing system
Cost code vendor invoices and/or verify correct codes
Prepare and document extra work orders.
Notify subcontractors regarding change orders, follow-up on change orders.
Prepare subcontracts and purchase orders
Assist Service Managers with monthly job profitability reviews and work with internal teams to meet profitability goals.
Track CMMS work orders and review for completeness and approve/reject for invoicing
Create invoices for review and approval by PM prior to submission to Owner
Assessing and suggest improved processes, collaborate on new technologies, and coordinate with SOLV Energy management regarding the implementation of these improvements
Champion diversity and inclusion as an unconscious part of SOLV Energy culture.