Business Operations Coordinator

ENFOS, Inc.•Chicago, IL

3d•Onsite

About The Position

ENFOS is a profitable, bootstrapped SaaS company serving the world’s leading industrial enterprises. We operate at a defining moment in our growth: $8M+ ARR, a new flagship office in Chicago’s Fulton Market, and an expanding team executing against a plan to reach $100M ARR. We move fast, hold high standards, and build for scale. This role sits at the center of how the company operates. As Business Operations Coordinator, you are a tactical and strategic operator who keeps the business running cleanly while leadership focuses on growth. You will own a broad and consequential portfolio spanning CEO support, accounts payable, payroll and HR onboarding, event coordination, and administration of the core systems that run the business. This is not a coordination role or an administrative one. It is built for someone with genuine business acumen, strong financial instincts, and the organizational horsepower to run multiple high-stakes functions in parallel. You will be a direct report to the CEO and a trusted operator across the full leadership team.

Requirements

3 to 5+ years in management consulting, chief of staff, controller, or business operations role
Demonstrated ability to own multiple high-stakes operational workstreams simultaneously without loss of quality or follow-through
Strong financial acumen: comfortable with AP workflows, expense management, payroll mechanics, and basic accounting operations
Exceptional organizational instincts with a documented, systematic approach to managing complexity across people, vendors, and systems
Proficiency with modern business tools: Microsoft 365, Slack, and cloud-based SaaS platforms
Discretion with sensitive information including compensation, personnel matters, and strategic plans
Based in or willing to commute to Chicago’s Fulton Market neighborhood five days per week

Nice To Haves

Experience in a high-growth SaaS or technology company where process infrastructure was built, not inherited
Background in financial operations, controller functions, or consulting with cross-functional project ownership
Hands-on experience with Rippling, Ramp, or comparable HRIS and expense platforms
Exposure to payroll processing, HR onboarding workflows, or benefits administration
Experience coordinating internal events and offsites for growing teams

Responsibilities

Manage the CEO’s calendar, inbox triage, travel logistics, and meeting preparation
Coordinate with leadership team members across time zones to drive scheduling and follow-through
Own internal and external correspondence on behalf of the CEO with precision and professionalism
Prepare materials, agendas, and briefing documents for leadership meetings, board updates, and external engagements
Manage confidential information with the discretion expected of a direct CEO partner
Process vendor invoices, expense reimbursements, and payment runs with accuracy and timeliness
Maintain vendor records and manage AP workflows in coordination with finance leadership
Support month-end close activities including invoice reconciliation and accrual documentation
Own Ramp (corporate card platform) administration: card management, expense categorization, and receipt compliance
Serve as the day-to-day liaison to ENFOS’s banking relationships for operational needs
Administer payroll processing through Rippling, ensuring accuracy and on-cycle delivery
Own the new hire onboarding workflow: offer letter coordination, system provisioning, Day 1 readiness, and benefits enrollment
Manage employee offboarding including system deprovisioning, equipment retrieval, and final pay coordination
Serve as the primary point of contact with Human Interest (401k) for employee enrollment and plan administration
Maintain employee records, employment documentation, and HR compliance files with meticulous organization
Own admin access and day-to-day administration for core operational systems including Rippling, Microsoft 365, Ramp, Navan, Workable, Checkr, PandaDoc, Scribe, Nextiva, and VacationTracker
Serve as the internal point of contact for access requests, troubleshooting, vendor renewals, and license optimization across the system stack
Plan and execute company events including all-hands meetings, team offsites, client visits, and milestone celebrations
Own logistics for the Fulton Market office: vendor relationships, supplies, facilities coordination, and Day 1 setup for new hires
Coordinate team travel and accommodation for company events and conferences
Manage company swag, branded materials, and gifting programs