Business Operations Coordinator

Sentara Health•Virginia Beach, VA

1d•Remote

About The Position

The Business Office Coordinator provides operational and administrative support to the Executive Recruitment team, ensuring seamless execution of daily functions and high-touch candidate experiences. This role serves as a key connector across leadership, internal stakeholders, and external vendors to support executive-level search activity, financial processes, and program coordination. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, professional environment where discretion, precision, and customer service are essential.

Requirements

High school diploma
2+ years of experience in administrative, operations, coordination, or similar support role
Strong organizational and time management skills with the ability to manage multiple priorities
High attention to detail and accuracy, particularly in financial processing and reporting
Exceptional communication and interpersonal skills
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
Ability to handle sensitive and confidential information with professionalism and discretion

Nice To Haves

healthcare or executive recruitment experience preferred
Experience working with databases, reporting tools, or applicant tracking systems preferred

Responsibilities

Support the day-to-day functions of the Executive Recruitment operations team, ensuring efficient workflows and timely completion of deliverables
Coordinate complex interview scheduling for executive candidates, including managing calendars, travel logistics, and communication with internal and external stakeholders
Assist in planning and execution of recruitment-related meetings, events, and initiatives
Process invoices accurately and in a timely manner, ensuring compliance with organizational policies
Partner with vendors (e.g., search firms, relocation providers, agencies) to facilitate services and resolve issues
Track expenses and support budget monitoring activities as needed
Manage relocation logistics for executive candidates and hires, serving as liaison between candidates and relocation vendors
Ensure a smooth, concierge-level relocation experience aligned with organizational standards
Maintain and update reporting spreadsheets and tracking tools related to executive searches and operational metrics
Design and prepare moderately complex reports, dashboards, and presentations using Microsoft Office applications and other business systems
Provide data insights to support decision-making and improve operational effectiveness
Work alongside department leadership to support planning, implementation, and monitoring of department initiatives and programs
Provide consultation and education to internal stakeholders on processes, policies, and tools related to executive recruitment operations
Build effective working relationships with department leadership, cross-functional teams, and external stakeholders
Contribute to continuous improvement efforts by identifying opportunities to enhance processes, efficiency, and service delivery

Benefits

Medical, Dental, Vision plans
Adoption, Fertility and Surrogacy Reimbursement up to $10,000
Paid Time Off and Sick Leave
Paid Parental & Family Caregiver Leave
Emergency Backup Care
Long-Term, Short-Term Disability, and Critical Illness plans
Life Insurance
401k/403B with Employer Match
Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
Student Debt Pay Down – $10,000
Reimbursement for certifications and free access to complete CEUs and professional development
Pet Insurance
Legal Resources Plan
Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.