Business Operations Coordinator

ENFOS • Chicago, IL

2d • Onsite

About The Position

ENFOS is a profitable, bootstrapped SaaS company serving the world’s leading industrial enterprises. We operate at a defining moment in our growth: $8M+ ARR, a new flagship office in Chicago’s Fulton Market, and an expanding team executing against a plan to reach $100M ARR. We move fast, hold high standards, and build for scale. This role sits at the center of how the company operates. As Business Operations Coordinator, you are a tactical and strategic operator who keeps the business running cleanly while leadership focuses on growth. You will own a broad and consequential portfolio spanning CEO support, accounts payable, payroll and HR onboarding, event coordination, and administration of the core systems that run the business. This is not a coordination role or an administrative one. It is built for someone with genuine business acumen, strong financial instincts, and the organizational horsepower to run multiple high-stakes functions in parallel. You will be a direct report to the CEO and a trusted operator across the full leadership team.

Requirements

• 3 to 5+ years in management consulting, chief of staff, controller, or business operations role
• Demonstrated ability to own multiple high-stakes operational workstreams simultaneously without loss of quality or follow-through
• Strong financial acumen: comfortable with AP workflows, expense management, payroll mechanics, and basic accounting operations
• Exceptional organizational instincts with a documented, systematic approach to managing complexity across people, vendors, and systems
• Proficiency with modern business tools: Microsoft 365, Slack, and cloud-based SaaS platforms
• Discretion with sensitive information including compensation, personnel matters, and strategic plans
• Based in or willing to commute to Chicago’s Fulton Market neighborhood five days per week

Nice To Haves

• Experience in a high-growth SaaS or technology company where process infrastructure was built, not inherited
• Background in financial operations, controller functions, or consulting with cross-functional project ownership
• Hands-on experience with Rippling, Ramp, or comparable HRIS and expense platforms
• Exposure to payroll processing, HR onboarding workflows, or benefits administration
• Experience coordinating internal events and offsites for growing teams

Responsibilities

• Manage the CEO’s calendar, inbox triage, travel logistics, and meeting preparation
• Coordinate with leadership team members across time zones to drive scheduling and follow-through
• Own internal and external correspondence on behalf of the CEO with precision and professionalism
• Prepare materials, agendas, and briefing documents for leadership meetings, board updates, and external engagements
• Manage confidential information with the discretion expected of a direct CEO partner
• Process vendor invoices, expense reimbursements, and payment runs with accuracy and timeliness
• Maintain vendor records and manage AP workflows in coordination with finance leadership
• Support month-end close activities including invoice reconciliation and accrual documentation
• Own Ramp (corporate card platform) administration: card management, expense categorization, and receipt compliance
• Serve as the day-to-day liaison to ENFOS’s banking relationships for operational needs
• Administer payroll processing through Rippling, ensuring accuracy and on-cycle delivery
• Own the new hire onboarding workflow: offer letter coordination, system provisioning, Day 1 readiness, and benefits enrollment
• Manage employee offboarding including system deprovisioning, equipment retrieval, and final pay coordination
• Serve as the primary point of contact with Human Interest (401k) for employee enrollment and plan administration
• Maintain employee records, employment documentation, and HR compliance files with meticulous organization
• Own admin access and day-to-day administration for the core operational systems that run ENFOS, including: Rippling, Microsoft 365, Ramp, Navan, Workable, Checkr, PandaDoc, Scribe, Nextiva, VacationTracker
• Serve as the internal point of contact for access requests, troubleshooting, vendor renewals, and license optimization across this stack
• Plan and execute company events including all-hands meetings, team offsites, client visits, and milestone celebrations
• Own logistics for the Fulton Market office: vendor relationships, supplies, facilities coordination, and Day 1 setup for new hires
• Coordinate team travel and accommodation for company events and conferences
• Manage company swag, branded materials, and gifting programs

Benefits

• Salary range: $90,000 to $125,000 based on experience
• Opportunity for discretionary annual bonus
• Stock options granted at time of hire
• Comprehensive benefits package including medical, dental, vision, and 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed