Business Operations Coordinator III, Fleet

American Red Cross • Seattle, WA

5d • Hybrid

About The Position

Joining The American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better. When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work. We are seeking a Full Time Business Operations Coordinator III, Fleet to support the Northwest Region. Reporting to the Chief Operating Officer, the Business Operations Coordinator III, Fleet supervises the daily operation of American Red Cross vehicles used in delivery of both our Biomedical and Humanitarian Services programs. This includes supervision of volunteers who will assist with daily transactional responsibilities. Oversees repairs and preventive maintenance, oversight and assigning of driver authorizations for all business units, and assists with investigation when anomalies arise related to maintenance, fuel use, or collision incidents. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. This role is not eligible for relocation assistance. Preferred schedule is reporting to the Seattle regional office two days per week.

Requirements

• High School or equivalent required.
• Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required.
• Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations.
• Excellent organizational skills and ability to work with attention to detail.
• Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.
• Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Strong knowledge of federal, state and local employment laws.
• Ability to work on a team.
• Travel is required throughout the Region with some travel outside of Region.
• Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted).

Nice To Haves

• Associate’s degree in Accounting, Business or Public Administration preferred.
• Experience working effectively with volunteers and board members preferred.
• Strong customer service skills

Responsibilities

• Coordinates fleet activity in regard to maintenance and repair.
• Approves and ensures repairs are completed according to standard process and following organizational policy.
• Ensures that appropriate systems are used to pay vendors in a timely fashion.
• Develops and maintains relationships with vendors as appropriate in each of our sites hosting fleet assets.
• Acts to reliably ensure that all vehicle documentation (registration, insurance, etc) is current for all vehicles.
• Obtains proposals where necessary for potential new vendors.
• Is primary liaison with other sectors for shared vehicles/assets.
• Analyzes risk management system with current values/status as appropriate.
• Provides direction and training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals.
• Evaluates volunteer performance.
• Plans work schedules, assigns or delegates work daily.
• Acts as primary liaison for all American Red Cross staff in the Northwest Region seeking Authorized Driver status, confirming that applicants meet criteria and ensuring that they receive appropriate credentials and instruction on how to safely operate and fuel American Red Cross vehicles.
• Performs regular assessments of authorized driver records, assists with investigation into collision and fraud incidents related to vehicles.
• Provides and analyzes information/data needed for developing Business Plans for fleet transactions, such as inventory adjustments, unit replacements, and inventory repositioning.

Benefits

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED