Business Coordinator III

Texas A&M University System • Corpus Christi, TX

10d • Onsite

About The Position

Texas A&M University - Corpus Christi (TAMU-CC) is seeking a Business Coordinator III to lead financial planning and oversight for the Mary and Jeff Bell Library. This dynamic university, designated as an HSI and MSI, offers a vibrant academic environment on a beautiful island campus. The Business Coordinator III will report to the Dean of University Libraries and will be responsible for coordinating and overseeing financial management & analysis, people & resource management, and purchasing for the library. This role involves significant interaction with university leadership, various departments, and external stakeholders, ensuring compliance with university policies and strategic financial planning.

Requirements

• Bachelor’s degree in an applicable field.
• Four (4) years of related work experience.
• Evidence of a strong commitment to service excellence.
• Experience working collaboratively in a dynamic environment.
• Evidence of analytical skills relevant to the interpretation of budgetary, financial, and related management information.
• Evidence of outstanding written and oral communication skills and interpersonal skills.
• Knowledge of modern office practices, procedures, and tools.
• Experience working in position(s) that require maintaining confidentiality.
• Evidence of ability to appropriately plan and prioritize work activities to meet deadlines and goals.

Nice To Haves

• Master’s degree in an applicable field.
• Basic knowledge of sponsored research and grants budgeting principles and allowable cost guidelines and contracts.
• Knowledge of developments in higher education, scholarly processes, and issues facing academic research libraries.
• Leadership experience and evidence of outstanding supervisory skills.
• Evidence of creative & innovative problem-solving skills.
• Knowledge of TAMU System regulations and Texas A&M University-Corpus Christi rules and procedures.

Responsibilities

• Coordinate the university libraries’ budget, including development, compilation, analysis, projection, and monitoring.
• Oversee the preparation and management of all library expenditures, including transfers, adjustments, Workday, Concur, and IslanderBuy.
• Provide pre- and post-award financial management support for externally funded activities, ensuring compliance with university policies.
• Coordinate and oversee cash handling activities, including deposits and monthly sales tax reports.
• Coordinate third-party billing activities and follow up on past due invoices.
• Coordinate professional development and travel expenses for library employees.
• Coordinate fiscal year closing activities and draft new fiscal year plans.
• Represent the library in university committees and serve as the main liaison to accounting services, central budget planning, procurement, Bursar, and other units.
• Coordinate personnel actions for library employees, ensuring paperwork and approvals are obtained.
• Coordinate on-boarding/off-boarding processes, verifying eligibility and ensuring compliance with timelines.
• Plan for future staffing needs and coordinate commitments of staff and funds for project goals and professional development.
• Provide leadership and direction regarding grants, contracts, and funding sources, serving as a resource for HR, procurement, and travel processes.
• Serve as designated approver for various business processes.
• Provide timely communications to library employees regarding changes to university processes and procedures.
• Supervise one full-time staff member and 1-2 student employees, providing direct support and leadership.
• Review requests for purchases for appropriate procurement methods according to university guidelines.
• Recommend products or goods based upon best value for departmental needs.
• Investigate and correct errors related to requisitions, purchase orders, invoicing, and vouchers.
• Ensure Pcard holders comply with university rules and guidelines, and oversee reconciliation of Pcard transactions.
• Serve as a resource for library employees regarding purchasing procedures and regulations.
• Maintain an understanding of academic library practices and trends.
• Establish and maintain up-to-date knowledge of relevant standards, industry trends, and policies.
• Attend training to ensure best practices and expand knowledge base.
• Coordinate training of library employees relative to budget, financial status, purchasing methods, processes, and systems.
• Ensure internal documentation, guidelines, and practices related to financial processes are kept up to date.
• Lead or serve on Library, University, and System committees.
• Process and maintain complex confidential matters.
• Perform special projects and other duties as assigned.

Benefits

• Medical insurance with university contribution ($0 - $30 per month for Employee Only coverage).
• Up to 83% of premium covered by the university for Employee and Spouse, Employee and Children, and Employee and Family coverage.
• Dental & Vision insurance.
• Life Insurance, Accidental D&D, Long Term Disability.
• Flexible Spending Account and Day Care Spending Account.
• On-campus wellness opportunities.
• Dual Career Partner Program.
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources.
• Public Loan Forgiveness.
• Book scholarships.
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP).
• Voluntary Tax Deferred Account/Deferred Compensation Plan.
• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level