Business Operations Coordinator - CEI

Action for Boston Community Development•Boston, MA

5h•Onsite

About The Position

The Climate Equity & Impact team is hiring! If you are a detail-oriented individual passionate about community development and possess the skills to excel in this role, we invite you to join our team at ABCD as a Business Operations Coordinator. Come make a meaningful impact and be part of a legacy that shapes positive change in Greater Boston.

Requirements

A minimum of a high school diploma or equivalent and 1-3 years of experience in business operations, accounts payable, billing, financial documentation, or nonprofit program management is required.
Demonstrated proficiency in Google Suite, Excel, Monday.com and other data management systems.
Strong communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
Excellent organizational skills and attention to detail in data entry and documentation.
Flexibility and initiative in a dynamic, team-oriented environment.
Must be able to deal sensitively with clients of diverse cultural and economic backgrounds.

Nice To Haves

Experience in grant program management, energy efficiency, or related fields is a plus.

Responsibilities

Maintain accurate electronic and paper records for multiple statewide programs.
Compile data, maintain databases, and generate reports as requested by the Business Operations Manager.
Assist in the preparation of billing data for internal and external stakeholders.
Track and monitor program-related financial documentation, identifying discrepancies and resolving them promptly.
Process accounts payable, including invoices, payments, and vendor reimbursements, collaborating with the Finance Department to ensure timely processing.
Track program expenses and maintain accurate documentation for audit purposes.
Address questions and issues with vendors surrounding payment status and over- or under-payments.
Serve as a liaison between the Business Operations Manager, finance staff, contractors, and ABCD CE&I department program and business operations staff.
Assist in coordinating communication regarding financial documentation, troubleshooting issues, and responding to inquiries from various stakeholders.
Participate in meetings, take notes, and distribute action items as needed.
Assist in maintaining program software billing and reporting systems, ensuring data accuracy and integrity.
Support the implementation and management of project management platforms (e.g., Monday.com) to streamline processes.
Perform other duties as assigned to support the overall efficiency and effectiveness of the Business Operations Manager’s responsibilities.