Business Operations Analyst

Vistra Communications•Washington, DC

2d•Hybrid

About The Position

Vistra has an immediate opening for an organized and methodical business operations professional to track office requirements, support business operations including standardization and modernization, handle formal coordination of DoW correspondence and taskers, and manage recurring stakeholder meetings. The Business Operations Analyst will ensure efficient office operations, working independently and with senior executives to manage multiple simultaneous efforts and maintain effective operations. This position is primarily remote with occasional on-site requirements at the Mark Center or Pentagon. Candidates in the Metro DC area strongly preferred.

Requirements

Bachelor’s Degree
3 or more years of directly related experience working in the DoW, VA, or other Federal agency.
Previous administrative or office management experience within the DoD, VA, or other Federal agency; previous DoD administrative or office management experience preferred .
Familiarity with preparing DoD correspondence package components.
Demonstrated understanding and previous experience with the DoD Correspondence and Task Management System (CATMS) preferred.
Experiencing preparing Congressional reports and drafting responses to requests for information preferred.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office software.
Ability to draft clear and concise written products, including progress reports, action memoranda, and stakeholder emails) with high attention to detail.
Public Trust or Security Clearance.
US Citizenship Required

Nice To Haves

Experience developing/managing digital tools (e.g., Excel, Power BI) to track requirements, manage operations, and analyze and visualize organizational data.
Previous DoW administrative or office management experience.
Experience preparing DoW correspondence package components (e.g., memos, action memos).
Understanding of DoW’s Correspondence and Task Management System (CATMS) and experience issuing and completing taskers strongly preferred .
Experience working in a military environment or with military personnel.
Experience working with high-ranking senior leaders, executives, and political appointees.

Responsibilities

Review documents for clarity and accuracy and produce concise, well-structured written materials to relay vital information through all tiers of organization.
Innovate processes to enhance productivity and maintain deadlines.
Provide expertise in efficiency, process improvement, and organizational redevelopment.
Assist with project management and special assignments, including Congressional reports and requests for information
Organize, track, and coordinate multiple requirements simultaneously, reprioritizing based on understanding of client and stakeholder demands