Business Operations Analyst

Trace Systems•Tampa, FL

12d•Onsite

About The Position

Trace Systems is actively recruiting for a Business Operations Analyst to join our team in Tampa, FL. This role provides budget and financial analysis for a large Blanket Purchase Agreement (BPA) with both labor and hardware procurements. The analyst will be responsible for tasks including project setup, purchase requisitions, assisting with monthly accrual calculations, cost/variance analysis, EAC development, project reporting, customer invoicing support, and communications to Project Managers and customers. The position involves analyzing data and contributing to budgets/forecasts, trackers, and reports of various contract types, sizes, and complexities. The analyst will develop and maintain Estimates at Completion (EACs), conduct cost, schedule, and contract performance variance analysis, and monitor funding status, providing timely notification of funding status by line-item detail. A key aspect of the role is identifying project risks and opportunities and contributing analytically to their resolution with PM, Contracts, Procurement, Logistics, and Finance/Accounting. The analyst will ensure contractual requirements are met and customer financial deliverables are accurate and on time. They will also reconcile Accounts Receivable (A/R) reports, actively track billing status and unbilled issues, and lead resolution efforts in collaboration with Finance, Contracts, Accounting, and PMO. Ensuring program revenue and profit are recorded in compliance with the EAC and supporting/participating in program reviews are also core duties. Maintaining control of documents and records for future inquiries or audits is essential.

Requirements

Active, in-scope US Government issued Secret clearance.
Demonstrated ability to forecast, identify variances from a project plan/pricing, provide first-level financial analysis to a PM, and take proactive steps to manage project cost, schedule, and performance.
Must be skilled in Microsoft Business Suite, particularly using advanced Excel capabilities and functions such as macros, lookups, pivot tables, and dynamic charts and graphs.
Must have experience with Costpoint and Salesforce Service Cloud.
US Citizenship is required.

Nice To Haves

Experience directly with US Government contracts is strongly preferred.
Advanced Costpoint skills to include Project Set Up, Planning, Business Intelligence.
Advanced in MS Excel (pivot tables, VLOOKUP, SUMIF, graphs, etc.).
Intermediate in MS Office (Word, PowerPoint, SharePoint, Outlook).
Advanced analytical and problem-solving skills.
Complete understanding of financial analysis such as Return on Sales (ROS), Return on Costs (ROC), revenue & profit forecasts, as well as an understanding of the preparation of program baseline data, EAC development, and cost estimating/pricing.
Well versed in the entire life cycle of a program from proposal development through contract close out.
Knowledge of general and corporate business practices, government contracting regulations and principles, and accounting and finance principles.
Ability to process and analyze large volumes of data in Excel and consolidate into management level reports.
Demonstrated ability to reconcile financial documents (e.g. invoices, financial status reports).
Bachelor's Degree preferred from an accredited university in Finance, Accounting, Business Administration or equivalent.

Responsibilities

Provides budget and financial analysis for a large Blanket Purchase Agreement (BPA) with both labor and hardware procurements.
Analyze data and contribute to budgets/forecasts, trackers, reports of various contract types, size, and complexity.
Develop and maintain Estimates at Completion (EACs).
Conduct cost, schedule, and contract performance variance analysis.
Monitor funding status, providing reliable and timely notification of funding status by line-item detail as required.
Identify project risks and opportunities and provide analytical contribution in working resolution with PM, Contracts, Procurement, Logistics, and Finance/Accounting.
Ensure contractual requirements are met and customer financial deliverables are accurate and on time.
Reconcile Accounts Receivable (A/R) reports to ensure allocations are accurate.
Actively track billing status and unbilled issues; leads for resolution of issues. Advises and collaborates with Finance, Contracts, Accounting and PMO to resolve issues in a timely manner.
Ensure program revenue and profit is recorded in compliance with the EAC.
Support and participate in program reviews.
Maintain control of documents and records to serve as a reference for future inquiries or audits.