Business Operations Analyst

Agentis Capital Advisors • Vancouver, BC

20d • Onsite

About The Position

The Business Operations Analyst will be responsible for collaborating with the Operations team and senior leadership to help the company achieve its business objectives, execute on improvement initiatives, and fulfill key operational activities. You will work closely with the firm’s Operations team daily, with a primary focus on the firm’s recruitment and talent management operations, and will use and help build the firm’s AI tooling across these processes. You will be an important member of a professional team and will be instrumental in shaping the culture and success of the firm. The role requires strong judgment, a high level of ownership, and the ability to manage multiple priorities in a fast-paced environment while communicating clearly and consistently with stakeholders. The role is designed to grow: as you develop, the intent is that you assume increasing ownership of the recruitment function and of the operational processes you run.

Requirements

• Bachelor’s degree in a competitive field, preferably commerce, management, finance, or a related discipline, or equivalent practical experience
• Demonstrated fluency with AI systems and tools, and comfort using them in day-to-day work
• Exceptional organizational, interpersonal, and written and verbal communication skills
• Ability to manage multiple initiatives or projects, with strong organizational and prioritization skills
• Ability to work in a team environment that requires high initiative, minimal supervision, and an ability to address shifting priorities in a high-pressure environment
• Discretion and trustworthiness with confidential information, including candidate and personnel matters
• Strong attention to detail

Nice To Haves

• Relevant experience is a plus, in areas such as business operations, recruiting operations, business or market research, business analysis, or coordination-heavy roles
• Experience building with AI tools, such as automations, workflows, or small applications, is a strong asset
• Experience with Python, VBA, SQL, and recruitment software suites is an asset
• Familiarity with full-cycle recruitment and understanding of HR practices is an asset

Responsibilities

• Driving and delivering on recruitment operations end to end: candidate progression, assessment administration, interview scheduling, candidate communications, and timely follow-ups
• Maintaining recruiting systems and data (e.g., the ATS) with accurate stages, notes, and score capture, and producing weekly recruiting reporting for management
• Supporting talent sourcing activities and candidate outreach in collaboration with the hiring lead
• Coordinating onboarding and offboarding logistics and documentation, and maintaining organized employee records
• Supporting the design, implementation, and monitoring of operations projects, business processes, and systems to improve functional efficiency and effectiveness within the business operations
• Applying, and helping build, AI and technology solutions to improve operational efficiency and effectiveness across core business processes
• Supporting the development and management of internal and external communications
• Preparing reporting materials and updating management on the status and performance of operational and hiring initiatives
• Supporting business development production and broader team operations with remaining capacity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level