Business Operations Administrator

Adams Brown Technology Specialist LLC • Wichita, KS

6h • Onsite

About The Position

The Business Operations Administrator supports the day-to-day administrative and operational needs of Adams Brown Technology Specialists. This position works across multiple areas of the business, including human resources, payroll, finance, business development, customer success, office administration, and executive support. The ideal candidate is highly organized, dependable, comfortable managing a variety of responsibilities, and willing to step in wherever support is needed. This role requires strong communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-moving environment.

Requirements

• Strong organizational and time-management skills
• Interest in innovating and improving operational processes
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Ability to manage multiple priorities and adjust as business needs change
• Professional judgment and the ability to maintain confidentiality
• Comfortable working with employees, clients, vendors, and senior leadership
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams

Nice To Haves

• Experience with payroll, accounting, CRM, procurement, or HR systems is beneficial but not required
• Willingness to learn new software, systems, and business processes; AI familiarity a plus

Responsibilities

• Assist with payroll preparation, documentation, and related administrative tasks
• Support employee onboarding and offboarding activities
• Help respond to general employee questions and direct employees to the appropriate resources
• Coordinate and distribute employee communications from Adams Brown and other internal departments
• Coordinate employee records, forms, and administrative documentation between Adams Brown Technology Specialists and AdamsBrown, LLC.
• Assist HR with scheduling, training coordination, benefits communications, and other HR-related activities.
• Assist with accounts receivable communications and client payment follow-up
• Help clients navigate payment portals and resolve basic billing or payment issues
• Support agreement and billing reconciliations
• Deposit checks and maintain appropriate documentation
• Gather, organize, scan, and submit receipts
• Assist with invoice documentation, internal reporting, and other finance-related administrative tasks
• Support marketing campaigns, client communications, and promotional activities
• Help plan and coordinate conferences, client events, community events, and business development activities
• Maintain prospect, opportunity, and event information within company systems
• Assist with ordering promotional materials, event supplies, and client gifts
• Provide administrative support to Business Relationship Managers
• Assist with meeting preparation, client documentation, follow-up items, and scheduling
• Assist the quoting & procurement team with quoting, procurement, and proposal-related tasks
• Help organize client information, reports, presentations, and account-related materials
• Support customer communications directed by the Business Relationship Management team
• Receive, document, organize, and distribute incoming hardware and equipment
• Coordinate outgoing shipments and maintain shipping records
• Receive and distribute company mail and deliveries
• Assist with equipment inventory, asset documentation, and order tracking
• Coordinate with vendors, internal team members, and clients regarding product deliveries
• Help maintain an organized inventory and receiving area
• Maintain office supplies, snacks, beverages, and other shared resources
• Coordinate internal meetings, celebrations, team events, and company activities
• Help maintain an organized, professional, and welcoming office environment
• Serve as a point of contact for office vendors, building needs, and general administrative requests
• Provide administrative support to members of the C-Suite and leadership team
• Coordinate calendars, meetings, travel arrangements, and leadership activities as needed
• Prepare documents, presentations, reports, and meeting materials
• Track leadership action items and assist with follow-up
• Assist executives with special projects and other business priorities

Benefits

• substantial paid-time-off
• comprehensive benefit package
• competitive pay structure

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed