Business Officer

Institute for Business and Tec•San Antonio, TX

1d•$50,000 - $55,000

About The Position

The Business Officer supports the Campus Director and Corporate Accounting staff with accurate, timely management of the campus’s financial and accounting records. Under the direction of the Campus Director, the role manages revenue recognition, accounts receivable, expenses, and accounts payable, and coordinates with corporate accounting and finance on month-end reporting. The position also manages cash and payments, assists students with account management, and supports onboarding new employees with the Campus Director. This is a fast-paced role requiring attention to detail, working knowledge of accounts receivable and accounts payable, and day-to-day office management. Duties include monitoring student payment accounts, ordering supplies, tracking inventory, managing petty cash, and handling bank deposits and reconciliations. Accounting graduates are encouraged to apply.

Requirements

Two or more years of related work experience with accounts receivable and accounts payable.
Math proficiency and computer literacy.
Working knowledge of accounts receivable and accounts payable.
Experience with Microsoft Office, including Excel, Word, and Outlook.

Nice To Haves

Associate degree or higher, preferably with an emphasis in accounting.
Experience with QuickBooks or similar accounting software.

Responsibilities

Meet with students in person or by phone to establish payment plans with third-party servicers and vendors.
Receive student payments and provide receipts.
Review student ledgers and provide externship clearance to eligible students.
Conduct exit interviews with students before graduation.
Post charges to student ledgers for new and re-entry students.
Process institutional refunds and tuition adjustments when students withdraw.
Complete month-end close in the student information system within five business days after month-end and run month-end revenue reports.
Review student ledgers and accounts receivable balances daily and work with third parties to keep student accounts current.
Create progress reports and invoices for third-party tuition billing.
Collect student payments, prepare bank deposits, and set up and run automatic payments daily.
Maintain aging of student accounts and provide weekly past-due reports to the Campus Director, Chief Financial Officer, and management.
Coordinate with Finance to reconcile student collection deposits with the student information system.
Review non-performing loans with school management and recommend action.
Open campus invoices, enter them into the accounting system, and ensure they are sent to Corporate Finance.
Process and track purchase orders, submit them for approval, and oversee check requests for credit balances, graduation gifts, reimbursements, and expenses.
Prepare institutional refund calculations and post tuition adjustments to student ledgers.
Assist the Campus Director with monthly reconciliation of credit card expenses.
Maintain and reconcile petty cash and daily student credit-card transactions.
Manage school inventory, including books, uniforms, and supplies, and ensure purchases comply with the school budget.
Manage program-specific supply orders against budget and adjust for changes in student population.
Ensure purchases receive required pre-approval and have completed purchase order forms.
Prepare quarterly student-to-faculty ratio reports for the Campus Director and corporate executive team.
Coordinate inventory management and reconciliation with Finance and Operations.
Assist the Campus Director with meeting or exceeding institutional budget goals.
Assist with annual GAAP and SFA audits and year-end reconciliations, including inventory, petty cash, and student accounts for 90/10 reporting.
Assist with accreditation and state and federal reports as needed.
Prepare annual 1098-T tax forms.
Assist the Campus Director and Corporate HR with onboarding new employees.
Review and approve payroll rosters and hours worked based on the campus budget.
Work with the Campus Director and Chief Financial Officer to ensure payroll is submitted accurately and on time.