Business Office Manager

Grace Management•Tucson, AZ

5d•Onsite

About The Position

At The Ranch Estates of Tucson, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join The Ranch Estates of Tucson, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.

Requirements

High school diploma or GED equivalent and three years of relevant office training and bookkeeping or comparable post-high school education which may include vocational or college education.
Computer skills including Windows, Office, Word, Excel, Outlook, internet-based payroll, and property management programs.
Good grammatical and writing skills, proficient with email process and etiquette.
Ability to read, write, and speak English.
Ability to comprehend and apply regulations, employment, and labor laws, local, state and federal standards and requirements.
Must have the interpersonal skills to work with various levels of people, associates and residents.
Familiarity with office equipment including fax, copier, computers, scanner, phone, postage meter.
Be free of communicable disease.
Completion of drug testing and criminal record background check upon hire and upon request of supervisor.
Physical requirements include bending, standing, lifting, stooping, sitting, walking, stretching, and ability to lift/carry up to 40 pounds.
Able to travel for regional meetings and other meetings as requested by supervisor.

Nice To Haves

Supervisory skills a plus.

Responsibilities

Oversees all aspects of the business office and administrative oversight of the front office associates.
Provides clerical support, organizes and maintains resident and associate files, assists with resident requests, and assists in the coordination of resident, family, and guest services.
Maintains account receivables, payables, payroll, insurance, and other accounting and human resources functions as assigned.
Assesses charges for monthly resident rent and ancillary charges and posts receipts.
Maintains accounts receivables and payables.
Maintains petty cash/PCards and reconciles account balances.
Processes resident deposits and security/reservation deposits and submits to GMI home office.
Inputs into accounts payable and accounts receivable software all information necessary for community.
Receives and processes all NSF checks.
Prepares month-end weekly report recap and distributes.
Coordinates vendor needs as requested.
Maintains accurate resident files.
Monitors, edits, and inputs payroll time punches to include missing punches, paid time off (sick, vacation, personal holiday, other), not to exceed associate PTO bank, and monitors holiday hours and eligibility.
Runs payroll reports for community management and home office on weekly or bi-weekly basis.
Assists in benefit enrollments for medical, dental, and ancillary benefit plans.
Coordinates and forwards all new hire paperwork, associate maintenance forms, and required termination paperwork to home office in a timely manner.
Maintains employee files with respect to confidentiality and legal compliance.
Works closely with payroll administrator and home office.
Supervises front desk operations.
Provides front desk coverage and answers phone.
Supports other departmental clerical needs as requested or as necessary.
Organizes office functions, schedules, and communication.
Oversees maintenance of office equipment.
Assures budgetary compliance for office.
Keeps inventory of office supplies.
Participates in required meetings, training, and staffing.
May be required to participate in the weekend manager on duty.
Performs other related duties as assigned by supervisor.
Supports and participates in the resident centered activity programs.
Participates in projects or committees as assigned.
Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
Assists in a variety of tasks involving residents as assigned.