Business Office Manager

NueHealth • Burnsville, MN

11h • Onsite

About The Position

Ensures all Business Office operations are functioning accurately and in a timely manner for proper generation of management reports and cash flow. Manages maintenance of all medical records following legal guidelines.

Requirements

• Four years of college or equivalent with emphasis on Business Administration.
• Minimum of 2 years business management experience.
• Skills necessary to communicate effectively with a variety of healthcare professionals and department staff required.
• Thorough knowledge of Microsoft Office, Excel and MS Word required.
• Strong organizational skills required.
• Strong oral and written communication skills required.

Responsibilities

• Supervision of all office functions including reception, admitting, medical records, accounts payable management and accounts receivable management. Responsible for staff adherence to all Business Office Policies and Procedures.
• Holds periodic staff meetings to ensure coordination of efforts.
• Conducts periodic performance reviews on all Business Office Staff.
• Monitors workload and personnel needs of Business Office.
• Trains, develops, and motivates Business Office Staff.
• Prepares and provides analysis of monthly financial and management reports.
• Prepares and ensures processing of all invoices in accordance with Accounts Payable Policies.
• Monitors cash flow and assists accounting department with monthly analysis.
• Responsible for daily cash management procedures. Receives and accounts for all cash received in accordance with Facility Policy.
• Disburses and ensures disbursement of cash in accordance with Facility Policy.
• Reviews insurance contracts to assure accurate contractual reimbursement and collections and adherence to Business Office policies and procedures.
• Maintains good working relationships with insurance payors.
• Maintains good working knowledge of insurance payors reimbursement requirements and updates Business Office personnel on an as needed basis.
• Maintains inventory of forms and office supplies.
• Resolves problems with billings, collections, and medical records.
• Prepares analysis reports for annual outside audit.
• Maintains all office computer systems and programs.
• Responsible for verification that the backup process is maintained daily.
• Ensures that all staff personnel adhere to the Facility’s Integrity of Data Systems Policy.
• Ensures all computer system warranties, upgrades and maintenance contracts are maintained.
• Reviews all business procedures and recommends adjustments to Facility CEO on an as needed basis.
• Monitors fee schedule and submits suggested changes to Facility CEO.
• Periodically reviews computerized fee schedule and that all changes to fee schedule, once approved have been implemented in computer system.
• Ensures that yearly coding changes have been made in the computer CPT data file.
• Assists Facility in development of annual budget.
• Assumes any other responsibilities that may be assigned from Administration on an as needed basis.
• Ensures daily that patients and their relatives are dealt with in a professional and courteous manner by the Business Office personnel.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree