Business Office Clerk - Hoehn Motors

HOEHN MOTORS INC • Carlsbad, CA

6d • Onsite

About The Position

Hoehn Motors is seeking an entry level Clerk within our clerical department. This position reports to the Business Office Managers.

Requirements

• General computer, email, and word processing skills
• Ability to become quickly proficient in using various software and web-based systems, especially the Dealership’s Management System and the Manufacturer’s service-related systems.
• Ability to become quickly proficient using the dealership’s telephone system
• Ability to write reports and detailed business correspondence.
• Ability to read, analyze, and interpret documents such as Accounting procedures general business communications safety rules training material
• Ability to effectively explain problems and/or areas of opportunity to management.
• Ability to communicate courteously, professionally, and effectively over the telephone when needed.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Ability to interpret an extensive variety of technical instructions
• Ability to apply common sense understanding to carry out detailed instructions given in written or oral form.
• Ability to solve practical problems and deal with a variety of concrete variables.
• Ability to successfully adapt to changing requirements from either the dealership or the manufacturer.

Nice To Haves

• Prior dealership experience preferred.

Responsibilities

• Process payoff requests for newly acquired inventory vehicles in a timely manner and reconcile schedule.
• Prepare and track release of liabilities.
• Post wholesales in our accounting system. Transfer titles, track funding status. Reconcile schedule.
• Receive, research, and process toll violation notices; coordinate with appropriate store personnel to identify responsible vehicles and parties; ensure timely payment or dispute resolution.
• Stock in all inventory, checking inventory jackets for accuracy, and filing.
• Maintain organized and complete payoff files in accordance with dealership recordkeeping standards.
• Assist with additional work as needed.
• Assist with month-end schedule reconciliations as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed