Business Manager - UTPD - UTK

University of Tennessee•Knoxville, TN

21h•Onsite

About The Position

This position assists in managing annual budgets for Police and Public Safety departments totaling approximately $13 million. This position develops and evaluates fiscal operating policies and procedures to ensure compliance with university, state, federal, and human resource policies. This position will support the financial planning, business operations, budgeting, personnel allocation, control of departmental resources, and will manage various fiscal projects within each department. This position also serves as a member of the Finance Division in campus Emergency Operations under Incident Command.

Requirements

Bachelor’s degree in HR Management, Business, Accounting or related field
4 years of accounting and HR management, or business management experience
Good written and verbal communication skills.
Problem solving skills.
Positive interpersonal skills.
Decision making skills.
Active listening skills.
Advanced computer skills in Microsoft products- particularly Excel.
Advanced planning and organizational skills.
Advanced mathematics and accounting skills.
Ability to work as part of a team.
Ability to be self-motivated.
Ability to multi-task.
Proven ability to assist others in developing financial record keeping.
Ability to adapt to new technologies / software.

Nice To Haves

Masters Degree in HR Management, Business, or related field
2 or more years of experience in accounting/financial management in a University or service operation.
Experience preparing detailed operating statements and reporting.
Experience working with DASH transactions including departmental ledgers, budget, and procurement.
Supervisory experience.
Knowledge of DASH / Oracle HRIS product
Knowledge of University fiscal policies, procedures, and practices.

Responsibilities

Manages the business, financial, budgeting and administrative operations for Public Safety and Police Departments ($13 million in annual budgets).
Manages the business office staff involved with maintenance of business office functions.
Has full responsibility for all business and financial operations, including general ledger accounting, cost accounting, budgeting, budget reconciliation, financial reconciliations, financial reporting and analysis, accounts payable and receivable, payables general ledger coding, payroll, procurement, and research administration.
Handles sensitive materials and needs to maintain confidentiality.
Responsible for payroll for approximately 100 full-time employees and approximately 200 part-time employees in a 27/4 and on-call environment with over 300 annual special events.
Coordinate department travel arrangements & reimbursement between employee and University Shared Services.
Responsible for procurement card reconciliation.
Maintains, provides oversight, negotiates, reviews, and writes contracts for several projects including but not limited to surveillance camera procurement, uniform purchases and dry cleaning, police computer aided dispatch and records management systems.
Special event financial management includes over 300 events annually staffed by approximately 300 full time and part time employees in multiple positions with multiple pay rates.
Calculates overhead periodically to evaluate and ensure full recovery of expenses.
Maintains and calculates billing rates for special events and other recoverable expenses.
Explores options for financial process improvements and manages the implementation of these new processes.
Coordinates with other department such as OIT & Procurement Services for process improvement and contract support.
Oversees Human Resource transactions created by staff including creating and modifying positions, appointment of new employees, promotion of current employees, and termination paperwork in multiple software applications.
Provide training for new police supervisors regarding financial policy and procedures related to their areas.
Provide training to all applicable staff regarding timekeeping software.