Business Manager - Environmental Health and Safety - UTK

University of Tennessee•Knoxville, IA

11d•Onsite

About The Position

The University of Tennessee, Knoxville, Public Safety, Department of Environmental Health and Safety (EHS), is hiring a Business Manager to provide complex accounting and budgeting support and manage business, financial, budget, and administrative functions for EHS and the Office of Emergency Management (OEM). The position ensures compliance with policies, procedures, and legal requirements in financial, human resource, and contract operations; oversees unit business operations; and develops internal systems to improve efficiency and effectiveness. The Business Manager supervises two non-exempt administrative employees and may supervise student workers as needed. The position is responsible for department budget development, preparation, management, and reconciliation; financial reporting and analysis; procurement card reconciliation; accounts receivable and payable; procurement; human resources; contracts; and inventory and asset management. It advises department leadership on campus administrative procedures and UTSA policy, supports departmental goals, coordinates with campus and external constituents, and serves as the primary liaison between HR and EHS on relevant issues. The work schedule is Monday through Friday, with occasional overnight travel. The work location is Knoxville.

Requirements

Bachelor’s degree in a relevant field, or an equivalent combination of education, training, and experience.
Four years of relevant, progressively responsible experience in financial, administrative, human resources, and/or operations work, or a combination of these areas.
Experience in budget development and management.
Legally authorized to work in the United States on a full-time basis without requiring current or future employment-based visa sponsorship.

Nice To Haves

Supervisory experience.
Two to five years of experience working in a university environment.
Technical training on the Oracle platform, payroll/personnel system, and Taleo.

Responsibilities

Develop, prepare, manage, and reconcile department budgets for EHS and OEM.
Manage department accounts and financial functions, including recharge centers, recoveries, and supplemental budget requests.
Analyze, evaluate, and reconcile general ledgers, revenues, expenditures, budget reports, and balances.
Coordinate operational and financial reports and analyses, including recommendations concerning progress and challenges.
Reconcile monthly ledgers, prepare financial reports, and manage procurement card reconciliations.
Prepare, control, justify, analyze, and interpret department budgets for EHS program leaders.
Review and reconcile electronic timesheets and act as payroll approver proxy.
Manage daily department business operations, including accounts receivable, accounts payable, procurement, and human resources.
Advise department leadership on campus administrative procedures and UTSA policy.
Develop internal procedures and guidelines to support continuous improvement.
Participate in creating and implementing short- and long-range business goals that support the department mission.
Liaise with administration, faculty, and external constituents to coordinate business, accomplish goals, and resolve concerns.
Supervise, train, and mentor staff, including onboarding personnel for timesheets and personnel actions.
Manage procurement tasks, contracts, and purchases for the department.
Develop or support the development of position descriptions, job advertisements, and salary research.
Assist with hiring actions, including interview scheduling and related support.
Serve as the primary liaison between HR and EHS on topical issues.
Develop annual professional development plans with direct reports and attend required educational programs and staff meetings.
Provide work direction, supervise, and evaluate non-exempt administrative employees; may supervise student workers as needed.
Direct creation of requisitions and contracts for memberships, subscriptions, and department service contracts.
Ensure contracts, managed accounts, and departmental purchases follow applicable review processes, campus procedures, UT policies, and documentation requirements.
Perform inventory and asset management functions.
Perform other related HR and assigned duties.