Business Manager - Environmental Health and Safety - UTK

University of Tennessee•Knoxville, TN

10d•Onsite

About The Position

The University of Tennessee Knoxville’s Public Safety Department of Environmental Health and Safety invites applications for a Business Manager. The position provides complex accounting and budgeting support and manages business, financial, budgetary, and other administrative functions for the Departments of Environmental Health and Safety (EHS) and the Office of Emergency Management (OEM). It ensures compliance with policies, procedures, and legal requirements in financial, human resource, and contract operations; oversees unit business operations; and develops internal systems to improve efficiency and effectiveness. The Business Manager supervises two non-exempt administrative employees and may supervise student workers as needed. The role oversees department budgets, financial accounts, reporting, procurement, human resources, contracts, and general office functions. It serves as a resource and advisor to department leadership on campus administrative procedures and UTSA policy, and works with university administrators, faculty, and external constituents to coordinate business matters and resolve concerns. The work schedule is Monday through Friday, with occasional overnight travel. The work location is Knoxville.

Requirements

Bachelor’s degree in a relevant field, or an equivalent combination of education, training, and experience.
Four years of relevant, progressively responsible experience in any combination of financial, administrative, human resources, and/or operations work.
Experience in budget development and management.
Legal authorization to work in the United States full-time without requiring employment-based visa sponsorship now or in the future.

Nice To Haves

Supervisory experience.
Two to five years of experience working in a university environment.
Technical training on the Oracle platform, payroll/personnel system, and Taleo.

Responsibilities

Develop, prepare, manage, and reconcile department budgets.
Manage accounts and financial functions for the EHS and OEM departments, including recharge center activity, recoveries, and supplemental budget requests.
Analyze, evaluate, and reconcile general ledgers, revenues, expenditures, budget reports, and balances.
Compile and prepare operational and financial reports and analyses, including recommendations.
Reconcile monthly ledgers, prepare financial reports, and manage procurement card reconciliations.
Prepare, control, justify, analyze, and interpret department budgets for EHS program leaders.
Review and reconcile electronic timesheets and act as payroll approver proxy.
Manage daily departmental business operations, including accounts receivable, accounts payable, procurement, and human resources.
Advise department leadership on campus administrative procedures and UTSA policy.
Develop internal procedures and guidelines to support continuous improvement.
Participate in creating and implementing short- and long-range business goals that support the departmental mission.
Liaise with administration, faculty, and external constituents to coordinate business, accomplish goals, and resolve concerns.
Supervise, train, mentor, and onboard staff, including support for timesheets and personnel actions.
Manage procurement, contracts, and purchases for the departments.
Develop or support development of position descriptions, job advertisements, and salary research.
Coordinate hiring actions, including interview scheduling and support; serve as the primary liaison between HR and EHS on topical issues.
Develop annual professional development plans with direct reports and participate in required educational programs and staff meetings.
Direct requisitions and contracts for memberships, subscriptions, and services; ensure contracts and managed accounts follow required review processes.
Ensure departmental purchases comply with campus procedures, UT policies, and documentation requirements.
Perform inventory and asset management functions.
Provide work direction, supervise, and evaluate non-exempt administrative employees; supervise student workers as needed.
Perform other related duties as assigned.