Business Manager - AMIKids Maritime Academy

AMIkids•Panama City, FL

About The Position

The Business Manager role supports the Executive Director in the administration of various program functions to ensure effective and efficient operations of the Program.

Requirements

High School Diploma or GED required
Two (2) years’ experience as an Administrative Assistant
Experience in business administration, bookkeeping, accounting or budget management preferred
Microsoft Office proficiency (Excel, Word, Outlook and PowerPoint)
Effective communication skills (verbal and written)

Nice To Haves

AA preferred
Involvement in community activities preferred

Responsibilities

Provide administrative support in accounting functions and reporting in accordance with generally accepted standard accounting principles and regulatory requirements.
Handle banking responsibilities including cash ledgers, cash flow, deposits, withdrawals, and checks.
Monitor monetary functions to comply with IRS and reporting regulatory requirements.
Manage and execute recruiting, pre-employment, and new hire processes.
Administer personnel functions, maintaining and updating staff files and training documentation.
Process payroll reporting through appropriate systems in partnership with Human Resources and Payroll.
Establish and monitor schedules for Program reporting requirements to internal and external clients.
Provide additional clerical support as needed.
Assist the Executive Director with tasks related to board, public relations, and fundraising activities.
Assemble information for Grant Funding.
Maintain Program contracts, cooperative agreements, letters of support, leases, and corporate bylaws.
Ensure a safe and successful work environment by identifying and addressing potential risk management exposures.
Update the Program organizational chart.
Track Program property inventory and advise the Executive Director of any discrepancies.
Establish and maintain effective open communication with internal and external parties.
Maintain confidentiality of sensitive information.
Implement AMIkids Way (Kids First, Safety, and Family) and key elements of Positive Youth Development (Relationships, Meaningful Participation, Community Involvement, and Challenged & Engaged Programming) and the AMIkids Personal Growth Model (PGM) in all interactions with students.
Ensure all interactions reflect Kids First, Safety, Family, Relationships, Meaningful Participation, Challenge and Engaged environment, and Community Involvement.
Maintain an environment that provides a physically/emotionally safe space for youth and effective learning, growth, and progress toward individualized goals.
Model supportive, consistent, respectful behavior with all parties to ensure an atmosphere that fosters healthy relationships, trust, and mutual respect; set clear boundaries and provide observations and reflection to youth.
Participate in special Program events such as trips, sports functions, and challenge events.
Address facility issues, equipment maintenance, and cleaning where applicable.
Respond timely to Finance and Support Services tasks/inquiries.
Attend and maintain appropriate crisis intervention/de-escalation training and certification as defined by state and contract requirements (if applicable).
Attend and maintain CPR and First Aid certification by a nationally recognized organization (if applicable).
Travel for work-related duties (if required).
Assist with special projects and other duties as assigned.