Business Manager, Tennessee Riverline Project - UTIA

University of Tennessee•Knoxville, TN

6d•Hybrid

About The Position

The Business Manager position reports directly to the Executive Director of the Tennessee RiverLine (TNRL) Department. The Business Manager will manage and coordinate business, financial and budget functions within TNRL. Assure policy, procedure, and legal compliance in fiscal, grant and contract operations. Assure that cost accounting principles on sponsored project agreements are compliant. Manage and oversee business operations within the unit, especially with regard to post-award administration; provide financial data and forecasting to the TNRL Executive Director and program-area directors; supervise business support personnel; and assure the accuracy and efficiency of unit accounting practices overall. Has signatory and electronic approval authority, in conjunction with the Executive Director, on financial, budget, grant/contracts, HR and business activities. Support the Executive Director with respect to financial reporting requirements within UT and external organizations.

Requirements

High School Diploma or GED
At least 3 years or more of relevant experience (finance, accounting, business) with a bachelor's degree in a related field; at least 7 years or more of relevant experience (finance, accounting, business) with a 2-year degree; or at least 11 years or more of relevant experience (finance, accounting, business) without a degree.
Knowledge of Oracle Cloud or other accounting software, standard accounting practices, MS Office products, post-award management of sponsored projects
Skills in problem-solving, forecasting, budgeting, planning, analytical, mathematical
Ability to organize, manage, multi-task, lead, work with minimal supervision
Knowledge of Office of Management and Budget cost principal circulars
Ability to oversee and supervise designated accounting and administrative support staff
Ability to independently manage all budgets and expenditures for both restricted and unrestricted funding
Ability to prioritize and independently manage all business and financial operations of TNRL
Strong interpersonal skills.
Ability to effectively communicate with all levels of the organization

Nice To Haves

Bachelor’s Degree
Experience in a higher education setting
Supervisory experience
Experience with fiscal post-award management of federal, state, and private grants and contracts is strongly preferred.
Knowledge of sponsored projects accounting related to grant and contract operations
Knowledge of Office of Management and Budget cost principal circulars for educational institutions
Advanced knowledge of UT Fiscal and Human Resource Policies and Procedures

Responsibilities

Manages the budget, including budget development, oversight, maintenance, and reporting
Works with UT Extension Executive Director of Business and Finance in development and management of unrestricted budgets within TNRL
Oversees and manages TNRL's financial operations including oversight of business functions and data entry activities (monthly labor distributions, requisitions, non-competitive justifications, internal transfers, accounts payable / receivable, etc.)
Coordinates and oversees ledger reconciliation, including tracking and reconciliation internal order balances
Ensures financial operations are compliant with UT Fiscal Policies and Procedures
Completes federal, state, and university financial reports as requested by the staff/ Executive Director, Executive Director of Business and Finance, UTIA Administrative Staff, etc.
Evaluates existing internal business procedures and develops and implements improvements
Oversees TNRL's financial and administrative support staff as it relates to financial, human resource, and budget functions.
Provides administrative support staff with day-to-day direction, task assignments, and professional mentorship.
Offers financial and human resource training to Executive Director, Program Managers, and staff
Ensures cost accounting principles on sponsored project agreements are compliant with Federal Office of Management's Uniform Guidance Budget Circular for educational institutions
Works with UTIA Office of Sponsored Programs and UTIA Sponsored Projects Accounting Office to process award documents and establish new accounts on awarded sponsored projects
Ensures expenditures on sponsored project accounts, grants, and contracts comply with OMB Uniform Guidance Budget Circular, individual agreement terms, and agency budgets
Monitors and manages financial activity and budget compliance on awarded sponsored project agreements
Tracks and maintains salary expenditures and benefits costs for employees paid from awarded sponsored research accounts and ensures timely execution of required changes or transfers to comply with UT cost transfer policies
Provides financial control information to the Executive Director, program-area directors, and staff regarding sponsored project agreements and accounts
Assists and provides direction to TNRL's Principal Investigators in budget development, planning and submission of external sponsored research proposals
Assists and provides direction to TNRL's Principal Investigators on grant and contract policies
Evaluates grants and contracts budget proposals to ensure adequate funding has been requested and TNRL can comply with stated objectives
Ensures the Center is compliant with UT Human Resource Policies and Procedures
Reviews and oversees human resource functions
Prepares human resource, payroll, and personnel reports requested by the Executive Director, program-area directors, etc.
Evaluates existing TNRL internal procedures and develops and implements improvements
Oversees or hosts regular information sessions for TNRL's program-area directors and staff on various topics related to human resources
Maintains monthly payroll labor distributions in coordination with the Executive Director
Other business-related duties as required