BUSINESS MANAGER I-SES - 77000035

State of Florida•Lakeland, FL

7d•Onsite

About The Position

This position serves as a Regional Business Manager for 12 counties and provides purchasing and procurement support functions to all Divisions and Offices within the Southwest Region. This position functions independently, requiring a high degree of judgement, business management and team building skills. Performs other duties as assigned.

Requirements

Five Years of professional purchasing and procurement experience that involve competitive bidding; or
Bachelor's degree from an accredited college or university with four courses in business and two years of professional purchasing and procurement experience which involved competitive bidding; or possession of a Certified Purchasing Manager certificate and three year of professional experience as described above; or
Master's degree from an accredited college or university in business and one year of experience as described above.
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Knowledge of business functional areas such as purchasing, accounting, and budgeting.
Knowledge in Ariba on Demand (AOD), Vendor Information Portal (VIP) the PCard Works system, and Florida Accountability Contract Tracking System (FACTs),financial database systems, and budgeting tools.
Knowledge of the State of Florida purchasing rules, regulations, policies and procedures with the ability to understand and apply applicable rules, regulations, policies and procedures to related purchasing processes.
Ability to lead and supervise a team responsible for purchasing, accounting, and budget functions, including assigning work, ensuring accuracy, maintaining compliance with policies, and meeting organizational goals.
Comprehensive knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Possess good customer service, telephone and clerical skills
Ability to communicate effectively both orally and in writing.
Ability to work independently
Ability to manage
Ability and desire to work in an extremely fast-paced, team environment
Ability to establish and maintain effective working relationships with others
Ability to work in a confidential environment.
High attention to detail
Ability to multi-task, prioritize and meet deadlines
Ability to act on changing priorities and responsibilities
Ability to organize and file documents
Possess strong organizational skills

Nice To Haves

Five or more years of experience in Accounting, Purchasing or related field.
Five or more years of knowledge in My Florida Market Place (MFMP) / Ariba on Demand (AOD), Vendor Information Portal (VIP), the PCard Works system, and Florida Accountability Contract Tracking System (FACTs).
Extensive knowledge of the State of Florida Purchasing rules, regulations, policies and procedures.
Three or more years of Supervisory Experience, as this incumbent will supervise 2 full-time positions.

Responsibilities

Supervises the actions and decisions of the Regional Purchasing Agent and Regional Operations Staff Assistant. Plans, implements, and coordinates; workload, work flows, deadlines, work objectives and time utilization to ensure productivity and agency needs are met. Conducts periodic meetings to inform staff about new or revised policies and procedures related to finance and budget.
Serves as a liaison between regional Division/Office staff and Tallahassee Division/Office budget staff. Monitor and assess budget status weekly and provide report to Division/Office leads. Includes all requests for transaction reports, encumbrance reports, special reports, and corrections. Works closely with the Regional Purchasing Agent to ensure proper coding.
Serve as the final purchasing authority and approves purchases less than $35K (Category II). Serve as liaison between regional staff and Tallahassee Purchasing Section. Retain thorough knowledge of My Florida Market Place (MFMP), state contracts, bids, etc. Ensure/responsible for regional compliance with all purchasing policies and procedures. Regional subject matter expert for all procurement related matters. Coach/train regional staff in matters related to procurement including p-cards. Coordinate/train regional staff serving in procurement roles.
Serve as a regional approver for single source, quotes, emergency and after-the-fact approvals; PRIDE, RESPECT and state contract exceptions and other purchases exempt from competitive process.
Final approver for MFMP purchase orders submitted by Regional Purchasing Agent and procurement facilitators. Verify/check vendor registration with State of Florida. Research MFMP vendors and state contract vendors. Research past due amounts for vendors.
Reviews regional Invitation to Bid (ITBs) requests before submission to Tallahassee Purchasing. Assist staff with special procurements including preparation of scope of work, specifications, potential vendor lists, etc., for ITB and Request for Proposals (RFP) packages sent to Tallahassee Purchasing (purchases over $35K) for approval and bidding. Conducts Pre-Bid Conferences throughout the region. Serves as contract manager for the region’s formal contracts.
Serve as “Advanced Buyer” for SW Regional Office of the Executive Director staff and “Super Buyer” for other Divisions. Assist regional staff in making sure vendors are registered in Florida Accounting Information Resource (FLAIR) and getting them registered if needed. Assist regional staff/account holders with questions/issues concerning P-Card WORKS. Serve as subject matter expert for P-Card WORKS regional account holders.

Benefits

Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
Tuition waiver program within the state university and community college systems.
Health Premiums $4.17 - Single / $15.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
176 hours Annual Leave and 104 hours Sick Leave accrued Annually
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.