Capstone Partners - Business Management Administrator

Huntington National Bank•Boston, MA

6d•$31 - $34•Onsite

About The Position

Capstone Partners is seeking a motivated administrative professional to support its busy and growing Boston office. The role maintains and coordinates the firm’s headquarters and provides daily support to the Boston team. Projects vary throughout the week and may change throughout the day. This position offers an opportunity to contribute administrative expertise in a fast-paced environment and requires a strong work ethic, a positive spirit, excellent communication skills, and a willingness to take on additional projects beyond the listed scope. The position works in the office five days per week, Monday through Friday, from 8:30 a.m. to 5:30 p.m. Overtime may be required. The role reports no specified reporting line. Compensation is $31.00–$34.00 per hour, with eligibility to participate in an applicable incentive compensation plan. Huntington also offers benefits including health insurance, a wellness program, life and disability insurance, a retirement savings plan, paid leave programs, paid holidays, and paid time off.

Requirements

At least one year of office administration experience with a degree, or at least three years without a degree.
Excellent written and verbal communication skills.
Strong organizational skills and ability to prioritize time-sensitive tasks.
Proficiency with Microsoft O365, including Word, Excel, Outlook, PowerPoint, and Teams.
Ability to work independently in a team-oriented environment.
Ability to handle confidential situations and information professionally.
Must be able to work in the office five days per week.
Applicants must be currently authorized to work in the United States on a full-time basis; Huntington will not sponsor immigration benefits.
Monday–Friday work schedule, 8:30 a.m.–5:30 p.m.; overtime may be required.

Nice To Haves

Bachelor’s degree preferred.
Extremely reliable and committed.
Detail-oriented, proactive, and willing to take initiative, with a friendly, can-do attitude.

Responsibilities

Maintain the appearance of the kitchen, production and open work areas, and conference rooms.
Provide light reception support, including answering phones and greeting visitors.
Serve as the primary contact for building management.
Coordinate in-office meetings, assist visitors, and arrange catering weekly and as needed.
Manage supplies and collateral inventory and place orders.
Distribute mail and packages and prepare and process FedEx/UPS shipments.
Set up workstations for new hires and clean out workstations after terminations.
Coordinate travel arrangements and prepare itineraries for Senior Professionals.
Assist Senior Professionals with organizing, preparing, and filing expense reports.
Help order and ship closed-deal tombstones (deal toys) with internal teams.
Assemble and bind meeting collateral, including books and pitches, and arrange shipment as requested.
Help the Business Management team draft and format firm correspondence and presentations.
Order business cards for colleagues.
Provide possible event support, including guest lists, RSVPs, and event setup and breakdown.
Work with Huntington teams and outside vendors on office equipment maintenance.
Enter ServiceNow tickets for occasional colleague requests.
Occasionally order and set up basic office or IT equipment if on-site IT is unavailable.
Possibly assist with minor IT issues if on-site IT is unavailable.
Sporadically assist with scheduling candidate interviews for open Capstone positions.
Perform other office coordination and administrative tasks as needed.