Capstone Partners - Business Management Administrator

Huntington National Bank•Boston, MA

4d•Onsite

About The Position

Capstone Partners is seeking a motivated administrative professional to support its busy and growing Boston headquarters. The role maintains and coordinates the Boston office while providing daily support to the local team and firmwide administrative assistance. It suits a polished, articulate, versatile, and diligent professional who can manage varying projects in a fast-paced environment, take on work beyond the stated scope, and demonstrate a strong work ethic, positive spirit, and excellent communication skills. The role is based in the office five days per week, Monday through Friday, from 8:30 a.m. to 5:30 p.m.; overtime may be required. Capstone Partners is a U.S. investment banking firm and a subsidiary of Huntington Bancshares Incorporated. It advises middle-market companies and offers investment banking and financial advisory services, including M&A advisory, debt and equity placement, corporate restructuring, special situations, valuation and fairness opinions, and financial advisory services. The firm is headquartered in Boston, has more than 250 professionals in multiple U.S. offices, and has 12 dedicated industry groups.

Requirements

At least one year of office administration experience with a degree, or at least three years without a degree.
Extremely reliable and committed.
Excellent written and verbal communication skills.
Detail-oriented, proactive, able to take initiative, and a friendly, can-do attitude.
Strong organizational skills and ability to prioritize time-sensitive tasks.
Proficiency with Microsoft O365, including Word, Excel, Outlook, PowerPoint, and Teams.
Ability to work independently in a team-oriented environment.
Ability to handle confidential situations and information professionally.
Must be currently authorized to work in the United States on a full-time basis; immigration sponsorship is not available.
Required to work in the office five days per week.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Maintain the appearance of the office, including the kitchen, production and open work areas, and conference rooms.
Provide light reception support by answering phones and greeting visitors.
Serve as the primary contact for building management.
Coordinate in-office meetings, assist visitors, and order catering weekly and as needed.
Manage inventory of supplies and collateral and place orders as needed.
Distribute mail and packages, and prepare and process FedEx and UPS shipments.
Set up workstations for new hires and clean them out after terminations.
Coordinate travel arrangements and prepare itineraries for senior professionals.
Assist senior professionals with organizing, preparing, and filing expense reports.
Help order and ship closed-deal tombstones with internal teams.
Assemble and bind meeting collateral, including books and pitch materials, and ship books as requested.
Help the Business Management team draft and format firm correspondence and presentations.
Order business cards for colleagues.
Provide possible event support, including guest lists, RSVPs, and event setup and breakdown.
Work with Huntington teams and outside vendors on office equipment maintenance.
Enter ServiceNow tickets for occasional colleague requests.
Occasionally order and set up basic office or IT equipment when on-site IT is unavailable.
Possibly assist with minor IT issues when on-site IT is unavailable.
Sporadically assist with scheduling candidate interviews for open Capstone positions.
Perform other administrative tasks as necessary.