Business & Facilities Manager

University of Louisiana Monroe•La, LA

5d•Onsite

About The Position

Coordinates and schedules the use of all facilities within the Event Services Department. The Business and Facilities Manager is responsible for supporting the University’s strategic plan and implementing events that advance the University’s relationships with students, faculty and staff, and community members. The Business and Facilities Manager communicates with customers to schedule events and determine need for space, equipment, security, and setup needs.

Requirements

High level of organizational effectiveness and attention to detail
Strong organizational skills with the ability to multi-task in a fast-paced setting
High levels of problem solving, team building, and communication skills both verbally and written, as well as an entrepreneurial spirit
Proven record of computer application experience
Ability to learn and operate audio/visual equipment
Familiarity with Excel, Access, Microsoft Word, and Windows based applications

Responsibilities

Supervise the daily operations of the Scheduling Office for the Event Services Department
Maintain all policies and procedures as mandated by the University of Louisiana Monroe
Answer incoming calls
Assist in scheduling events in the Event Management System
Secure necessary reservation documentation including insurance certification, alcohol certificates, and confirms ULM police presence prior to an event
Review event bills and invoices for accuracy and document all payments received
Collect payments and prepare deposits to be taken to the bank while keeping an accurate record of all payments received
Coordinate with catering vendors for university and community events
Provide facility oversight and scheduling for organizational meetings, University functions, and community events
Coordinate with University departments to ensure a smooth operation of all events scheduled for designated facilities.
Work closely with the Physical Plant, custodial and set up services, and local rental companies
Event follow-up and processing once an event has been successfully completed including return of security deposit (when applicable), collection of catering fees, and follow-up with clients
Ensure accuracy of setups prior to events
Supervises student workers including but not limited to scheduling and training
Perform other duties concerning University matters as they are assigned by the Director of Event Services, the Vice President for Business Affairs, or the President of the University