Business Development & Marketing Coordinator

W. L. Butler•Redwood City, CA

About The Position

W. L. Butler is hiring a full-time Business Development & Marketing Coordinator to support pursuit of new work across California. Based in Livermore, Redwood City, or Irvine, California, this role focuses primarily on proposal development, pursuit support, and producing polished, client-facing documents, while also supporting marketing initiatives and business development activities. The position is suited to someone experienced in coordinating proposals, qualification packages, presentations, and marketing materials. W. L. Butler is a full-service commercial general contractor with more than 50 years of experience building projects and relationships throughout California. The company emphasizes integrity, collaboration, project excellence, accessible leadership, and teamwork. It is an Equal Opportunity Employer and provides reasonable accommodations to qualified applicants and employees in accordance with applicable law.

Requirements

3–5 years of experience in proposal coordination, marketing proposal production, business development support, or pursuit coordination.
Experience coordinating proposals, qualification packages, presentations, or other client-facing pursuit materials.
Proficiency with Adobe InDesign and the ability to produce professional proposal and marketing documents.
Strong written communication, organization, and attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proficiency with Microsoft 365 applications.
Resourceful, dependable, and collaborative, with a strong customer-service mindset.

Nice To Haves

Experience supporting proposal development in the construction, architecture, engineering, real estate, or professional services industries is strongly preferred.
Experience with CRM systems, SharePoint, Procore, ProjectMark, or similar platforms is a plus.

Responsibilities

Lead coordination and production of RFPs, RFQs, SOQs, proposals, qualification packages, and interview presentations using InDesign and Microsoft Office.
Gather and organize project information, resumes, narratives, and other content needed for proposal submissions.
Coordinate proposal schedules, deadlines, and deliverables across multiple pursuits.
Produce, format, edit, and assemble professional client-facing proposal and marketing documents.
Maintain proposal templates, project information, team resumes, and marketing resources.
Manage and update client, project, and contact information in the CRM database.
Complete industry surveys, award submissions, and business development reporting.
Support company events, community involvement activities, and business development initiatives.